About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Nonprofit Zoological Park / Conservation & Wildlife Education.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Overview

Confidential Client is seeking an organized, customer-focused Events Office Assistant to support the Events department as the primary reservationist and Birthday Party Booking Agent. This full-time role typically works a non-standard week (usually Tuesday–Saturday) and supports both internal meeting coordination and public event execution.

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What You’ll Do

• Act as the primary reservationist for the organization-wide events calendar: input, maintain, and communicate bookings
• Serve as the Birthday Party Booking Agent—contracting, scheduling, upselling, and relaying client needs
• Maintain timely, professional communication between the events team and internal/external clients
• Coordinate internal meetings and events (resource allocation, floor plans/diagrams)
• Maintain monthly departmental calendars, task lists, and meeting agendas
• Inventory and organize in-office event materials (party supplies, linens, equipment)
• Process data entry for financials, ticketing, and contracts
• Provide general office support: meeting notes, copying/filing, supply orders, and office organization
• Assist with entry-level event tasks: booking musicians, enrichment activations, sponsorship-day supervision
• Support event planning through research, brainstorming, program descriptions, and content creation
• Provide day-of event support for public and private programming as needed
• Train, staff, and communicate party host responsibilities; act as backup party host when required
• Perform other duties as assigned

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Who You Are / Qualifications

• Education:
  • High school graduate required; bachelor’s degree desired
  • 1+ years customer service or event experience (internships count)
• Skills & attributes:
  • Able to work independently and take initiative
  • Energetic, detail-oriented, results-driven, with strong organizational skills
  • Excellent interpersonal, written, and oral communication skills
  • Proficient in Microsoft Excel and Word
  • Strong time-management and accuracy in data entry
  • Comfortable working a flexible, non-standard schedule including nights and weekends
  • Valid driver’s license required
• Physical & operational:
  • Ability to work outdoors in varied weather conditions
  • Ability to climb stairs/ladders, bend, kneel, and stand up to 10 hours/day
  • Ability to lift/move up to 50 pounds
  • Ability to operate a golf cart or RTV vehicle

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Work Schedule & Supervision

• Position Type: Full-time
• Typical work week: Usually Tuesday through Saturday; nights, Sundays, and occasional overtime required
• Department: Events
• Reports to: Director of Events

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Compensation

• Pay Range: $17.37 — $17.89 per hour (as listed by the client)
• Estimated annual equivalent (for reference): approximately $32,328 per year (varies with hours)

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Benefits

Full-time employees at Confidential Client receive a benefits package designed to support health and financial well-being, such as:

• Medical, dental, and vision coverage
• Employee Assistance Program (EAP)
• 401(k) retirement plan with company match
• Paid time off and sick leave
• Long-term disability coverage
• Discounts on park experiences and other staff perks
• Complimentary membership benefits

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Pre-Employment & Other Requirements

• All employment is at-will.
• Position requires successful completion of a criminal background check and drug screening prior to hire.
• Pre-employment and annual tuberculosis (TB) screenings may be required.
• Reasonable accommodations will be made to enable qualified individuals with disabilities to perform essential functions.

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Uniform & Physical Responsibilities

• Business casual is standard; Confidential Client-provided polo may be required for event days.
• This role includes year-round outdoor work in inclement weather, and physical tasks as described in the qualifications.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.