About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This entry-level Events Coordinator I role supports the Special Events and Filming function for our confidential client. You will help coordinate, permit, and monitor events and film productions across the city to ensure safe, compliant, and successful public gatherings.

• Assist in coordination, scheduling, permitting, and monitoring of special events and filming citywide (meetings, calendars, insurance processing)
• Promote and maximize use of public property and facilities for events and filming
• Negotiate permit terms and conditions with event promoters and production companies
• Maintain professional communication with public/private institutions, stakeholders, and residents
• Coordinate required public safety, public works, and support services for events
• Work with promoters and the community to mitigate event impacts
• Ensure compliance with applicable laws, ordinances, and policies
• Perform other duties as assigned

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Qualifications

Education & Experience

• Minimum: 1 year coordinating, planning, or organizing events — OR 1 year of film production experience or related activities
• Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, or a related field preferred
• Relevant experience may substitute for education on a year-for-year basis

Skills & Additional Requirements

• Valid California motor vehicle operator’s license required (proof must be submitted at time of application)
• Strong oral and written communication skills
• Proficiency with Microsoft Office Suite
• Ability to interface effectively with elected officials, city staff, and the public; strong customer service orientation
• Able to work independently, exercise sound judgment, and handle confidential matters professionally
• Willingness to work an irregular schedule, including evenings, weekends, and holidays as needed

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Compensation & Schedule

• Employment type: Full-time
• Pay: $26.99 — $36.66 per hour
• Schedule: May include evenings, weekends, and holidays depending on event needs

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Selection & Application Notes

• Applicants will be evaluated on experience depth, education, and relevance to the role. The most qualified candidates will be invited to additional selection steps.
• The selected candidate may be subject to a background check and physical exam prior to appointment.
• The client follows applicable fair-chance and accommodation policies. Reasonable accommodations are available under the Americans with Disabilities Act.
• Applications must include all requested documents (for example: cover letter, resume, driver’s license, and proof of education if required). Incomplete applications may not be considered.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.