About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, PR, Advertising & Marketing.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This entry-level Events Coordinator role supports the events team at a confidential client across the full event lifecycle — from vendor research and logistics to on-site execution and post-event follow-up. You’ll work closely with Events Managers and cross-functional partners (Marketing, Communications, People/HR) to ensure smooth, on-brand event experiences for both internal and external audiences.

• Support day-to-day event logistics and production (materials prep, badges, signage, shipping, inventory)
• Maintain the master events calendar — track deadlines, vendor deliverables, and action items
• Collect vendor quotes, help process invoices, and assist with budget reconciliation
• Provide on-site support at events (registration desk, attendee assistance, troubleshooting)
• Research venues and vendors (catering, AV, printing, swag, transportation) and present recommendations
• Maintain an organized vendor/contact library and historic event records for reuse
• Coordinate internal events (Town Halls, offsites) — room/AV setup, catering and schedule coordination
• Partner with Marketing on collateral, registration pages, invitation emails, and attendee tracking
• Manage registrations, RSVPs, and badge/name tag production; support pre- and post-event communications
• Help order and manage inventory of branded swag and promotional items
• Travel occasionally and provide on-site support including early mornings or evenings as required

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What We’re Looking For (Required)

• Bachelor’s degree in Marketing, Communications, Hospitality, Event Management, or equivalent experience
• 1–3 years’ experience in event planning, hospitality, marketing coordination, or a related administrative/coordination role
• Proficiency with Microsoft Office (Excel, PowerPoint); comfortable learning event/registration platforms
• Strong organization, attention to detail, and ability to manage multiple deadlines
• Clear written and verbal communication and vendor coordination skills
• Comfortable researching options and making recommendations to more senior team members
• Collaborative mindset and ability to support multiple managers and cross-functional partners
• Willingness to travel occasionally and provide on-site support

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Preferred Skills

• Direct experience researching venues/vendors or coordinating logistics for meetings or events
• Familiarity with event registration systems, badge printing, and basic AV/catering needs

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Compensation & Benefits

• Anticipated hiring range: $52,000 to $65,000 annually (final offer based on experience, skills, and internal equity)
• Short-term incentive eligible (amounts vary by individual and business goals)
• Remote-first work environment
• Choice of HDHP or PPO medical plan; HDHP premium paid by the confidential client for you and eligible family members (per plan terms)
• Dental, Vision, Short- and Long-Term Disability, and Group Life Insurance with employer-paid premiums (per plan terms)
• 401(k) with employer match (up to 3.5% after 60 days)
• Company holidays and floating holiday
• High-speed internet reimbursement and company-provided computer/monitors
• Tuition reimbursement for accredited programs
• Paid new parent leave (adoption or birth)
• Pet insurance, mental health benefits, and EAP

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Location & Work Model

This position is listed for Birmingham, AL and supports a remote-first / telecommute work model with occasional on-site event support required in the region. Applicants should be able to travel to event locations as needed.

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Why Join

This role is a strong fit for someone early in their events or marketing career who wants hands-on exposure to event logistics, vendor management, production, and demand-generation coordination. You’ll gain experience across internal and external events while partnering closely with Marketing and cross-functional teams.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.