About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, PR, Advertising & Marketing.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role Overview

confidential client is seeking an enthusiastic, detail-oriented Event Partnerships Coordinator to support exhibits, sponsorships, corporate partnerships, and supplier membership for major industry events and conferences. This is an entry-level opportunity to gain hands-on event and partnership experience, work with senior executives, and support high-profile national events.

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What You’ll Do

• Serve as a primary point of contact for exhibitors, sponsors, advertisers, and corporate partners.
• Coordinate and service exhibits, sponsorships, corporate partnerships, and advertising opportunities.
• Assist with supplier membership communications, renewals, and database maintenance.
• Manage exhibitor and sponsor logistics for conferences and events, including onsite support.
• Track exhibitor, sponsorship, and partnership information in membership, CRM, and event-management systems.
• Maintain accurate records and help develop marketing and sponsorship materials (e.g., annual Marketing Prospectus).
• Lead exhibitor and sponsor registration processes and provide onsite registration support.
• Build and maintain professional relationships with corporate partners and senior-level executives.
• Respond to partner inquiries with timely, professional customer service.
• Collaborate with internal teams to ensure event logistics and sponsorship deliverables meet deadlines.
• Support other event, sales, marketing, and membership initiatives as needed.
• Travel occasionally to support conferences and events.

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Qualifications

• Bachelor’s degree required; degree in Business, Marketing, Communications, Event Management, or related field preferred.
• 0–2 years’ experience in events, sales, marketing, customer service, account coordination, or related fields; internships welcome.
• Strong written and verbal communication skills; comfortable interacting with senior-level stakeholders.
• Highly organized with strong attention to detail and ability to manage multiple priorities.
• Team-oriented, collaborative, proactive, and service-minded.
• Proficiency with Microsoft Word and Excel.
• Experience with event management, floor-plan, membership database, or CRM systems is a plus (examples: MapYourShow, ExpoCad, Fonteva, Salesforce).
• Willingness and ability to travel occasionally for conferences and events.
• Must be authorized to work in the United States.

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Location & Travel

This role is based in Trade, VA. Occasional travel to support conferences and events is required.

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Compensation

• Estimated pay: $111,999 per year (estimated). Final compensation will be based on experience, qualifications, and local market factors.

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Preferred Skills & Tools

• Event management platforms and floor-plan tools (MapYourShow, ExpoCad).
• CRM and membership database experience (Fonteva, Salesforce).
• Strong customer-service and relationship-management skills.
• Microsoft Office (Word, Excel).

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.