Event Marketing Coordinator
The Event Marketing Coordinator at Confidential Client is responsible for managing event logistics, swag and inventory coordination, and supporting marketing plan execution. This entry-level role focuses on maintaining event calendars, coordinating shipping and vendor communications, and ensuring smooth operational execution of events in the Dallas area.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Logistics & Warehouse.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
About the role
This is a full-time, entry-level Event Marketing Coordinator role supporting a confidential client in the Logistics & Warehouse industry. The role is based in the Addison / Dallas metro area and focuses on event execution, swag and inventory management, shipping and logistics support, and recurring operational marketing tasks tied to the event calendar. The position emphasizes structure, follow-through, and day-to-day execution across internal and external stakeholders.
What You’ll Do
- Maintain the master event calendar (registrations, exhibitor deadlines, shipping timelines, internal handoffs).
- Coordinate event logistics: booth assets, shipping, return handling, storage, exhibitor services, team communication, and post-event checklists.
- Manage swag and promotional inventory at the Dallas office: track inventory levels, prepare reorder requests, stage items for events, and support shipping.
- Support internal swag requests and vendor ordering with approvals for quantity, timing, and spend.
- Prepare event materials and required submissions (logos, boilerplate text, vendor forms).
- Keep shared event files, vendor documents, shipping details, and approved assets organized and current; flag gaps before upcoming events.
- Help coordinate event-related announcements and basic follow-up items as requested.
- Support post-event recap collection and follow-up tracking after each event.
Qualifications
- Bachelor’s degree in business, communications, marketing, or a related field preferred; recent graduates encouraged to apply.
- Strong organizational skills, attention to detail, and reliable follow-through on deadlines, checklists, and handoffs.
- Comfortable asking questions, flagging issues early, and working within approval processes.
- Prior coordination experience or relevant internship experience preferred.
- Proficient with spreadsheets, shared calendars, cloud folders, and common workplace collaboration tools.
- Ability to lift boxes up to 50 pounds.
- Must be located in the Dallas metro area; proximity to Addison, TX preferred to support inventory access and event shipping prep.
Compensation & Benefits
- Estimated pay: $44,911 per year (estimated).
- Competitive benefits package including life, medical, dental, and vision (details provided by the confidential client).
Location & Work Conditions
- On-site / local role based in Addison / Dallas metro area. Regular in-person access to the Dallas office is required for inventory handling and event staging.
- Work involves physical tasks (packing, lifting up to 50 lbs) and occasional travel to local event venues.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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