Event Coordinator
The Event Coordinator at Confidential Client is responsible for executing and managing product sampling, giveaways, and brand promotions at various indoor and outdoor events. This role serves as the on-site team lead, ensuring smooth event operations, coordinating logistics, and supporting marketing and sales initiatives to enhance customer engagement and brand presence. The position requires strong organizational skills, effective communication, and the ability to work in a fast-paced, travel-intensive environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, PR, Advertising & Marketing.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
The Event Coordinator will execute branded activations for a Confidential Client, supporting product sampling, giveaways, and customer engagement at indoor and outdoor events (sporting events, trade shows, grand openings, disaster recovery initiatives, VIP activations, and more). This role reports to the Marketing Partnerships & Events Project Manager and acts as on-site team lead for event activations.
- Serve as a passionate and professional brand ambassador for Confidential Client at all events
- Coordinate event logistics, staffing assignments and on-site workflows
- Drive activation vehicles (cargo vans, mobile café) as required
- Support booking travel and coordinating schedules for event teams
- Monitor project progress and provide status updates to management
- Assist with administrative tasks and documentation related to events
- Research and provide input on event merchandise and promotional materials
- Help create monthly scorecards to report ROI, media value, leads and new business from events
- Recommend process improvements to increase engagement and activation effectiveness
Who You Are / Qualifications
- Bachelor’s degree in Sales, Marketing, Business or related field preferred — or equivalent relevant experience
- Proven experience in event planning or event coordination preferred
- Valid driver’s license and acceptable driving record
- DOT medical certification required upon hire
- Successful completion of a pre-employment physical required
- Must be at least 21 years of age (as required for certain activations)
Skills & Tools
- Strong organizational and project-management skills; able to multitask and meet deadlines
- Excellent interpersonal and communication skills; customer-facing orientation
- Proficient with Microsoft Outlook, Word, Excel and PowerPoint
- Comfortable working independently and as part of a cross-functional team
- Ability to learn new programs and follow established procedures
Physical Demands & Travel
- Regularly required to stand for long periods, walk, use hands and arms, talk and hear
- Frequently required to climb, balance, stoop, kneel or crouch
- Occasionally lift/move up to 50 pounds; may occasionally lift up to 85 pounds (with assistance) and up to 200 pounds (with assistance)
- Travel required for activations (up to 60%); may include evenings and weekends
Employment Details
- Employment type: Contractor (may include full-time hours); the role is listed as CONTRACTOR and FULL_TIME in source details
- Estimated salary: $36,642 per year (estimated)
- Location: Baton Rouge, LA (on-site and regional activations)
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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