About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Administrative.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

---

Compensation & Position Type

This is a 6-month contract-to-hire, direct W2 opportunity (no C2C/1099/agency submissions).
Pay rate: $19.00 - $25.00 per hour W2, tiered by experience:

• $19.00 - $21.00 / hr — Entry-level (no direct legal experience)
• $22.00 - $23.00 / hr — 1–3 years legal administrative experience
• $24.00 - $25.00 / hr — 4+ years legal administrative experience

---

Position Overview

We are seeking an organized, proactive, and detail-oriented Legal Administrative Assistant to support a corporate legal department. This role is 100% onsite in Chester, NY and includes clerical, data-entry, invoicing, scheduling, and front-desk responsibilities. Strong Microsoft Office skills, confidentiality, and the ability to manage multiple tasks in a fast-paced environment are essential.

---

Key Responsibilities

• Provide administrative and clerical support to the corporate legal team.
• Process department invoices using Basware; prepare travel and expense reports via Oracle.
• Coordinate calendars, conference calls, travel and hotel arrangements.
• Enter and maintain contract data in tracking systems with high accuracy.
• Compile confidential documents and prepare departmental reports.
• Perform basic numerical computations and tabulate data in Microsoft Excel.
• Participate in front desk rotation to greet visitors and support reception duties.

---

Position Requirements & Qualifications

• High School Diploma or GED required; Associate’s or Bachelor’s degree (Legal Studies, Business Administration, etc.) is a plus.
• Open to entry-level candidates through experienced (4+ years) legal administrative professionals.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with ERP/financial systems (Oracle, Basware) is a plus.
• Strong organizational, analytical, and time-management skills with a high attention to detail.
• Clear written and verbal communication skills at all organizational levels.
• Ability to work flexible hours/overtime when required.
• Must be able to work 100% onsite in Chester, NY.

---

Eligibility & Hiring Notes

• Direct W2 applicants only. We cannot accept 1099, Corp-to-Corp (C2C), third-party agency submissions, or W2 referrals.
• This position follows standard background and eligibility checks per client policy.

---

Benefits (eligible after waiting period)

• Medical & prescription drug plans
• Dental plan
• Vision plan
• Health Savings Account (HSA)
• Health Flexible Spending Account (FSA)
• Dependent Care FSA
• Supplemental life insurance
• Short-term and long-term disability insurance
• Business travel insurance
• 401(k) with employer match
• Weekly pay

---

About the Client

This role is posted on behalf of a Confidential Client. Careertakes is managing candidate referrals and screening as a third-party recruiter for this Administrative opportunity.

---

Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.