About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

The Compliance Coordinator (Entry Level HR / Onboarding) supports the pre-employment screening process to ensure candidates move through background checks and drug testing quickly, compliantly, and with a positive candidate experience. You will be the main administrative point of contact for candidates during screening, maintain accurate records, and escalate results that require adjudication to the appropriate team members. This role facilitates screening — it does not make hiring eligibility decisions.

• Monitor a shared inbox for incoming background check reports and drug-screen notifications; review items within 48 hours.
• Review completed background checks and drug tests for completeness, discrepancies, and compliance flags.
• Communicate with candidates to request additional documentation or clarify information when needed.
• Verify personally identifiable information (PII) for accuracy and completeness.
• Maintain tracking spreadsheets and update records in Workday (HRIS).
• Initiate additional screening packages as required and assist with rescheduling or troubleshooting drug screens.
• Generate standard reports and manage screening data in Workday.
• Escalate issues and collaborate with talent acquisition on candidates requiring additional review.
• Ensure procedures follow applicable federal, state, and local employment laws related to pre-employment screening.
• Provide other pre-employment screening support as assigned.

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Requirements

• Bachelor’s degree in human resources, business administration, or a related field (preferred).
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail and ability to manage a high volume of tasks while maintaining confidentiality and accuracy.
• Proficient with Microsoft Office (Excel, Word, Outlook); experience with Workday or other HRIS is a plus.
• Comfortable working in a fast-paced team environment and escalating issues appropriately.

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Compensation & Schedule

• Hourly, non-exempt role.
• Estimated pay: $38,706 per year (estimated).
• Hybrid schedule: Mondays and Fridays remote; Tuesdays, Wednesdays, and Thursdays in-office.
• This position requires successful completion of pre-employment background checks and drug testing; the coordinator facilitates screening and does not make final hiring determinations.

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Location

West Indianapolis, IN (hybrid). Candidates must be able to commute to the West Indianapolis office on in-office days.

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About the Opportunity

This is an entry-level HR/Onboarding position ideal for someone who enjoys process-driven work, working with candidates one-on-one, and supporting compliance for a high-volume talent pipeline. You’ll gain hands-on HR screening experience, use HRIS systems (Workday), and collaborate closely with talent acquisition and compliance teams.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.