About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Energy, Oil & Gas.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

As an Entry Level Admin / Field Operations Associate supporting our Confidential Client, you will manage onboarding and compliance tasks to ensure contractors are cleared and ready to start. Responsibilities include:

• Ensure client pre-employment requirements, forms, policies, and onboarding documents are current and validated with Compliance teams
• Manage onboarding packets (authorization forms, drug tests, background checks) and maintain the Candidate Tracker until clearance is complete
• Enter and track background checks, drug testing, and medical screenings for contractors
• Monitor contractor E-Verify and other compliance items (expired documents, follow-ups)
• Provide professional front-office support: phone, reception, and candidate-facing interactions
• Order and manage office supplies, mailing/shipments, filing, and office directory upkeep
• Deliver exceptional customer service to candidates and internal stakeholders to ensure a high-quality experience

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Qualifications

You don’t need years of experience to apply, but successful candidates typically have:

• Bachelor’s degree preferred but not required
• Customer- or sales-focused experience (phone/reception experience helpful)
• Comfortable working in a team-oriented, fast-paced environment
• Strong attention to detail and ability to manage confidential information
• Basic PC skills (data entry, MS Office or equivalent)
• Clear communication skills and a service-oriented mindset

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Compensation & Benefits

• Hourly pay: $20.19 per hour
• Performance-based annual bonus potential: $4,000
• Benefits include:
  • Medical, dental, and vision
  • HSA & 401(k)
  • 20 days of paid time off plus paid holidays
  • Parental/family leave
  • Employee discounts

Individual pay offered will depend on qualifications, experience, geographic location, and other job-related factors.

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Why You’ll Like Working Here

Our Confidential Client values people-first culture, inclusive teams, and internal growth. This is an excellent entry-level opportunity to build HR/onboarding and operations experience within the Energy, Oil & Gas industry while receiving hands-on training and exposure to career development paths.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.