About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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About the Role

This is an entry-level, hands-on administrative role supporting day-to-day clinic/facility operations for a Confidential Client in Oak Lawn, IL. The position is ideal for someone eager to learn, contribute practical solutions on the floor, and grow into broader administrative or supervisory responsibilities over time.

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What You’ll Do

You will support smooth operations across the facility by combining administrative duties with on-the-floor problem solving.

• Be present on the floor to identify, address, and resolve operational issues as they occur.
• Perform light facility troubleshooting (report maintenance issues, restock supplies, perform minor fixes).
• Check in with staff regularly to ensure daily task lists are completed accurately and on time.
• Provide management with updates about workflow progress, task completion, and obstacles.
• Assist with bill organization, payment coordination, and vendor communication (invoices, supply orders, service schedules).
• Support coordination of staff schedules, meetings, and internal communications.
• Organize and maintain inventory, office supplies, and essential equipment.
• Maintain accurate administrative records, invoices, and documentation.
• Suggest and contribute ideas to improve workflow efficiency, team collaboration, and organization.
• Perform other administrative tasks as assigned to keep the clinic running efficiently.

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Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree is a plus).
• Strong organizational and clear communication skills.
• Comfortable working on the floor in a fast-paced environment and stepping in where needed.
• Ability to multitask, prioritize, and adapt to changing needs.
• Team-oriented, proactive, and eager to learn.
• Basic computer skills (Microsoft Office, Google Workspace, etc.).
• Willingness to assist with vendor and billing processes (training provided).

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Growth Opportunities

This is an entry-level role with clear potential for advancement. As you gain experience and demonstrate leadership, there are opportunities to move into supervisory and broader administrative roles.

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Compensation & Benefits

• Competitive entry-level pay (estimated annually: $34,076).
• Opportunities for training and professional development.
• Supportive team environment focused on mentorship and growth.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.