About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role Overview

Confidential Client is hiring an Entry Level Admin - Program & Travel Support to join a Logistics Support team in the Electronic Warfare business area. This full-time, on-site role in Middletown, RI provides program operational support, meeting coordination, monthly reporting, and end-to-end travel coordination while maintaining compliance with contractual and regulatory requirements.

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What You’ll Do

• Provide day-to-day operational and administrative support across program activities to keep workflows, schedules, and communications organized.
• Prepare meeting agendas, coordinate logistics, capture accurate minutes, and track action items and follow-ups.
• Manage end-to-end travel logistics: research options, book transportation and lodging, prepare itineraries, and handle travel changes or disruptions.
• Monitor and manage travel budgets and per diem allowances to ensure compliance with contract limits and JTAR regulations.
• Gather updates, maintain trackers, consolidate data, and produce clear monthly summaries for leadership.
• Maintain audit-ready documentation and ensure program activities comply with organizational policies and contractual requirements.
• Identify process inefficiencies and recommend or support implementation of improved workflows and tools.
• Use discretion and sound judgment when coordinating employee travel and program logistics.

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Qualifications

• Education: Bachelor’s degree in a related field preferred but not required.
• Experience: Minimum of 2 years of relevant administrative, program support, or travel coordination experience.
• Clearance: Ability to obtain and maintain a Secret level security clearance is required; an active Secret clearance is strongly preferred.
• Citizenship: As a requirement of employment, U.S. Citizenship is required.
• Technical skills:
  • • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required.
  • • Familiarity with MS Visio is a plus.
• Preferred background:
  • • Experience supporting U.S. Navy / military programs or operations is a plus.
  • • Prior program support specialist or similar administrative role is desirable.
• Core strengths:
  • • Strong organizational skills, attention to detail, and time management.
  • • Excellent written and verbal communication and interpersonal skills.
  • • Ability to handle confidential information with discretion.
  • • Analytical, creative problem-solving and a willingness to learn.
  • • Able to collaborate constructively across diverse personalities and work calmly under pressure.

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Location & Clearance

• Work location: Middletown, RI (on-site)
• Travel: None required
• Clearance: Secret (ability to obtain and maintain required)

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Benefits & Working Conditions

• Competitive wages and a comprehensive benefits package, including:
  • • Medical: Choice of two Blue Cross & Blue Shield plans.
  • • Dental: Delta Dental plan.
  • • Vision: Vision benefits with allowances for glasses and contacts.
  • • Retirement: 401(k) with employer match up to 8% of eligible compensation.
  • • Life insurance: Employer-paid Life and AD&D coverage equal to annual salary; supplemental options available.
  • • Additional: Ten (10) paid holidays (including 2 floating), generous PTO, tuition reimbursement, and referral bonuses.
• Work environment & physical demands: Office/computer-based work; prolonged sitting/keyboard use, occasional lifting under 40 lbs, movement within office buildings, generally consistent indoor conditions.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.