About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This entry-level Administrative Assistant role supports a confidential client in the Admin industry. You'll provide day-to-day administrative and customer-service support to help teams run efficiently.

• Provide administrative support to department and team members
• Coordinate customer service orders and communicate updates to internal teams
• Perform data entry, document preparation, filing, and record maintenance
• Answer phones, greet visitors, and route inquiries appropriately
• Schedule and assist with meeting coordination and logistics
• Manage incoming/outgoing mail and office correspondence
• Assist with ad-hoc projects and assigned administrative tasks
• Maintain organized records and ensure accurate documentation

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Key Responsibilities

• Serve as a point of contact for internal teams and external customers
• Track and follow up on customer requests and service-related activities
• Maintain electronic and paper filing systems with attention to detail
• Use Microsoft Office Suite for reports, scheduling, and correspondence
• Support multiple teams simultaneously and escalate issues when appropriate

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Minimum Qualifications

• High school diploma or equivalent — Required
• Recent graduate or ~1 year of professional experience preferred
• Prior administrative support or customer service experience is helpful
• Comfortable working in a fast-paced office environment
• Construction industry experience is a plus but not required

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Skills & Competencies

• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Accurate data entry and strong record-keeping habits
• Clear written and verbal communication skills
• Strong organizational skills and time-management
• Customer service coordination and multi-team collaboration
• Ability to work independently and follow through on assigned tasks
• Attention to detail and eagerness to learn

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Compensation & Location

• Location: California, CA (on-site, per the authoritative job location)
• Estimated pay (source): $22,554 per year (estimated). This posting includes the estimated base salary from the source; actual pay may vary based on experience and location.

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About the Employer

This role is posted on behalf of a confidential client. Careertakes is acting as a third-party recruiting platform supporting the hiring process.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.