About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Energy, Oil & Gas.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This entry-level Engineering Services Administrator will support the operations team for a Confidential Client by maintaining project cost, timeline, and joint-use data for engineering projects supporting utility clients. You will work with team members and clients to keep project records accurate, follow established workflow processes, and support day-to-day administrative tasks.

• Assist with maintaining joint-use applications, client proposals, and project data in client-specific systems (examples: Google Workspace, SPANS, NJUNS, GIS platforms).
• Record, update, and reconcile project cost and timeline logs across spreadsheets and tracking platforms.
• Communicate clearly and professionally with internal teams and external clients via email, phone, and meetings.
• Follow project workflow procedures to support efficiency and on-time delivery.
• Maintain files and records using electronic document management systems; import/export and file documents correctly.
• Provide general administrative support: manage correspondence, redirect calls, schedule meetings, and perform data entry as needed.
• Observe confidentiality requirements and protect client data per policy.
• Perform routine equipment and vehicle inspections and report issues promptly.
• React safely and appropriately in emergency situations and follow safety procedures.
• Participate in onboarding and training; complete required certifications and licenses as assigned.
• Travel occasionally for training, projects, or on-site meetings (up to 25%).

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Qualifications

Required

• High school diploma or equivalent.
• Proficiency with basic office applications and accurate data entry.
• Ability and willingness to learn utility data-tracking systems (e.g., SPANS, NJUNS, GIS).
• Strong written and verbal communication skills; ability to draft clear, professional correspondence.
• Attention to detail and ability to follow multi-step instructions; basic arithmetic competency.
• Willingness to obtain and maintain job-specific certifications and licenses.

Preferred

• Associate or bachelor’s degree in business or a related field.
• ~1 year of office support experience or customer-service experience handling high-volume data.

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What We Offer

Confidential Client invests in employees with training, tools, and benefits designed for long-term success.

• Competitive benefits (medical, vision, dental) for eligible employees.
• Short-term and long-term disability, life insurance.
• Paid parental leave, holidays, and paid time off.
• 401(k) with company match (where applicable) and other retirement programs.
• Employee Stock Purchase Plan and payroll savings options (where applicable).
• Educational scholarships, referral bonuses, and employee discounts.
• Industry-leading training and a supportive, safety-first culture.

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Additional details

• Employment type: Full Time, Permanent.
• Location: Pittsburgh, PA (hybrid / telecommute options; role works both in an office and/or remote setting).
• Travel: Up to 25% (typically limited; includes training and site visits).
• Salary estimate (source): $64,615 per year — provided as an estimate by the data source.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.