Education Operation Specialist, PT Level 1
The Education Operation Specialist, PT Level 1, supports the administration and logistics of education and community engagement programs at Confidential Client. This entry-level role manages scheduling, enrollment, data tracking, and guest services to ensure smooth program delivery and positive visitor experiences. The position requires strong organizational and interpersonal skills, with a commitment to supporting the Aquarium's mission and values.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
This part-time, entry-level role supports day-to-day education program operations and guest-facing activities. You’ll help manage program enrollment and schedules, produce and verify program reports, support on-site and off-site logistics, and deliver excellent customer service to program participants and visitors.
- Generate, review, and verify program reports (school groups, homeschool programs, camps) and maintain accurate enrollment and scheduling records.
- Greet and check in program guests (e.g., homeschool events), answer questions, and ensure a welcoming experience.
- Provide logistical and operational support for on-site and off-site programs, including materials and supply coordination.
- Assist with stakeholder communications and Community Connections initiatives.
- Collaborate with other departments to maximize participation and program quality.
- Perform other duties as assigned to meet program and departmental needs.
Qualifications
- High school diploma or GED required; bachelor’s degree preferred.
- Minimum of 1 year experience in administrative support, customer service, data management, event coordination, or related area.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Experience with point-of-sale or CRM systems (Tessitura knowledge is a plus).
- Strong organizational skills and attention to detail for recordkeeping and reporting.
- Ability to set priorities, manage time, and meet deadlines in a fast-paced environment.
- Excellent interpersonal and guest-service skills.
- Flexibility to work evenings and weekends as needed.
- Willingness to learn and grow; temporary entry-level position with potential promotion to Level 2 after successful performance and 90 days.
Compensation & Schedule
- Employment type: Part-time / Contractor (temporary, with potential to transition to ongoing part-time).
- Estimated pay (from source): $29,697 per year — actual pay, hours and benefits will be confirmed by the Confidential Client during hiring.
Physical Demands & Work Environment
Reasonable accommodations will be made as required. Typical duties include standing, walking, sitting, occasional lifting up to 25 pounds, climbing stairs, and working indoors and outdoors in typical weather conditions. Noise level is usually moderate.
Commitment & Values
Confidential Client is committed to mission-driven education and community engagement. Employees are expected to demonstrate respect, teamwork, integrity, inclusion, and a focus on guest-centered service.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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