About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, IT.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Position Overview

Confidential Client is hiring a Content Editing Associate / Editorial Assistant (Hybrid) to support acquisitions and development editorial teams. This is a hybrid role based in Philadelphia, PA with an expected schedule of ~30 hours per week and an hourly pay rate of $22.66/hr. The role focuses on content maintenance, cross-functional project coordination, and operational support for product documentation and rollout.

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What You’ll Do

• Manage and communicate project schedules, track deliverables, and coordinate cross‑functional meetings.
• Prepare clear meeting notes and status updates using Confluence and shared documentation.
• Support contract processing and product record setup in internal systems; coordinate with royalties and finance teams.
• Coordinate author, subject-matter expert, and vendor onboarding (including payment portal setup and honoraria).
• Process invoices and follow up with contractors and accounts payable to support timely payments.
• Track spending against line items across budgets using spreadsheets; assist with budget reconciliation.
• Collaborate with team coordinators to create, review, and update Standard Operating Procedures (SOPs) and support SOP implementation.
• Maintain product records, pricing, identifiers, and availability information across sales channels.
• Assist with assessment maintenance, vendor coordination, and editorial meeting follow-up.
• Support research initiatives: draft and deploy surveys, coordinate interviews, collect and organize notes, and assist with basic analysis.

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What We’re Looking For

• Bachelor’s degree.
• Understanding of general project management practices, tasks, and tools. Interest in medical education or medical publishing markets is highly preferred.
• Solid Excel skills (formulas/functions); experience with pivot tables preferred.
• Strong analytical skills and ability to use data to support decisions.
• Ability to manage day-to-day tasks independently while checking in with managers to ensure quality and timeliness.
• Excellent time management and ability to prioritize shifting workloads to meet deadlines.
• Strong written and verbal communication skills with an appropriate professional tone.
• Proactive problem-solver who proposes practical solutions and improves operational efficiency.
• Collaborative team player who works effectively with diverse colleagues.
• Must be located within 50 miles of the Philadelphia office and able to work a hybrid schedule (onsite 2 days per week).

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Details

• Employment type: Full-time (expected ~30 hours/week per source).
• Pay rate: $22.66 per hour.
• Schedule: Hybrid — onsite in Philadelphia, PA 2 days per week (days flexible).
• Contract dates listed in source: Start 2026-11-02; End 2027-10-31 (if applicable to this posting).
• Location: Philadelphia, Pennsylvania (on-site requirement for hybrid schedule).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, disability, medical condition, genetic information, pregnancy, or military/veteran status. Applicants with criminal histories will be considered in a manner consistent with applicable state and local laws.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.