About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Medical Publishing.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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About the role

The Confidential Client is hiring an Editor Assistant (Content Editing Associate) to support and grow a portfolio of medical reference products. This entry-level, hybrid role is an opportunity to learn editorial workflows, project coordination, and the business side of medical education and practice publishing while working with editors, authors, subject-matter experts, vendors, and cross-functional teams.

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What You’ll Do

• Coordinate project schedules, track deliverables, and arrange cross-functional meetings; share status updates via meeting notes and Confluence.
• Process contracts, coordinate signatures, and create product records in internal systems in partnership with royalty and product teams.
• Set up authors, subject-matter experts, and vendors in payment portals; process invoices and follow up with contractors and Accounts Payable.
• Track spending and budget line items using spreadsheets; support budget monitoring and reporting.
• Maintain product records (identifiers, pricing, contracts, availability) across sales channels.
• Maintain and update tracking spreadsheets; coordinate assessment reviews and vendor work.
• Help create, review, and update standard operating procedures (SOPs) and support their adoption.
• Participate in editorial meetings, coordinate schedules, and follow up on action items.
• Support research initiatives—surveys, interviews, participant communications, honoraria, notes, and basic results analysis.

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What You’ll Bring

• Bachelor’s degree.
• Understanding of general project management practices, tasks, and tools.
• Strong Microsoft Excel skills; familiarity with formulas, functions, and pivot tables preferred.
• Analytical mindset and ability to make data-informed decisions.
• Strong organization and time-management skills; able to manage shifting priorities and meet deadlines.
• Clear, professional written and verbal communication; good judgment about message, method, and timing.
• High attention to detail, integrity, and commitment to accurate, high-quality work.
• Ability to work independently, ask clarifying questions, take ownership, and respond constructively to feedback.
• Collaborative, proactive approach to problem solving and process improvement.
• Interest in medical education or medical practice publishing highly preferred.

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Work arrangement & location

This is a hybrid role based in William Penn Annex East, PA. Schedule: 30 hours per week with an onsite requirement of two days per week (flexible onsite days). Candidates must live within 50 miles of the office and be able to meet the hybrid schedule.

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Benefits & support

The Confidential Client (via Careertakes) may offer benefits and resources to support employees, including medical, dental, vision, retirement savings options, paid holidays and sick leave, and other voluntary plans. Eligibility and specific offerings vary by assignment, location, and job type.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.