About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, IT.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

---

About the role

This opportunity is being recruited by Careertakes on behalf of a Confidential Client. The Editor Assistant (also described as Content Editing Associate) supports the maintenance and growth of medical reference and education products. This is an entry-level, hybrid role where you’ll coordinate editorial projects, maintain product records, support acquisitions and development editors, and help improve processes across the team.

The role is ideal for organized, curious, and analytical candidates who want to grow in content editing and medical publishing within an IT-focused environment that supports medical reference products.

---

What you’ll do

• Coordinate project schedules, track deliverables, arrange cross-functional meetings, and share status updates (meeting notes, Confluence).
• Process contracts, coordinate signatures, and set up product records in internal systems in partnership with royalty/accounting contacts.
• Set up authors, subject-matter experts, and vendors in the payment portal and coordinate onboarding tasks.
• Process invoices, follow up with contractors and Accounts Payable, and help ensure timely payment.
• Track spending against budget line items using spreadsheets and in coordination with the team.
• Collaborate to create, review, and maintain standard operating procedures (SOPs) and support their adoption.
• Create and maintain product records: identifiers, pricing, contracts, and availability across sales channels.
• Maintain tracking spreadsheets and coordinate assessment reviews and updates with outside vendors.
• Participate in editorial meetings, coordinate group schedules, and follow up on action items.
• Support research initiatives and annual priorities (surveys, interviews, participant communications, honoraria, notes, and analysis).

---

What you’ll bring

• Bachelor’s degree.
• Understanding of project management basics, tasks, and tools.
• Strong Excel skills — formulas, functions, and pivot tables preferred.
• Analytical skills and the ability to make data-informed decisions.
• Strong organization and time-management; able to manage changing priorities and meet deadlines.
• Clear, professional written and verbal communication; good judgment on messaging and timing.
• Attention to detail, integrity, and a commitment to accurate, high-quality work.
• Ability to work independently, ask questions, take ownership, and respond constructively to feedback.
• A collaborative, proactive approach to problem-solving and process improvement.
• Interest in medical education and medical practice publishing is highly preferred.

---

Work arrangement & compensation

• Hybrid role based in Philadelphia, PA — onsite two days per week (onsite days are flexible).
• Candidates must live within 50 miles of the office and be able to meet the hybrid schedule.
• Schedule: 30 hours per week.
• Compensation: $25.00 per hour (as listed by the source).

---

Why this role is a good next step

• Hands-on exposure to editorial project coordination across content development, product management, marketing, sales, and market research.
• Opportunity to learn medical education and reference publishing workflows while building project-management and data skills.
• Work with experienced editors, subject-matter experts, and external vendors in a collaborative environment.
• Careertakes can surface additional matches from our client network if you’re interested in similar opportunities.

---

Confidential Client & recruiting notes

This listing is posted by Careertakes on behalf of a Confidential Client. Careertakes follows third-party recruiting best practices: we present clear responsibilities, required skills, and work arrangements; we protect applicant data; and we coordinate efficiently with the hiring team. Careertakes may share relevant matched roles with qualified applicants.

---

Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.