About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This role supports the U.S. Early Career Programs team by delivering day-to-day operational and administrative recruiting support that ensures a smooth candidate experience and efficient hiring workflows.

• Coordinate interviews and manage calendars for candidates and hiring teams; ensure timely, professional communications.
• Maintain accurate candidate records in the Applicant Tracking System (ATS) and other recruiting tools; ensure data integrity and compliance.
• Prepare offer letters and assist with offer coordination alongside recruiters and hiring managers.
• Support onboarding activities and pre-employment steps, including background checks and security clearance initiation when applicable.
• Provide administrative and program support for campus recruiting, career fairs, internship programs, and other early-career events.
• Manage event logistics: registration, vendor/payment coordination, materials, shipping, and on-site support.
• Assist with candidate travel and expense coordination as needed.
• Support process improvement initiatives to increase operational efficiency and improve candidate experience.
• Act as an ambassador for the early-career programs by delivering consistent, high-quality support across recruiting activities.

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Minimum Qualifications

• Associate degree preferred; bachelor’s degree or relevant recruiting/HR/program coordination experience will be considered.
• Minimum 1 year experience supporting recruiting, HR operations, talent programs, or administrative coordination.
• Demonstrated experience with interview coordination, scheduling, and logistics management.
• Strong organizational skills, attention to detail, and ability to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills; strong customer-service orientation.
• Familiarity with applicant tracking systems and common recruiting tools preferred.
• Proficiency with Microsoft Outlook and Microsoft Office applications.

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Preferred / Nice-to-Have

• Experience supporting campus recruiting or early-career programs.
• Working knowledge of SharePoint or similar collaboration platforms.
• Interest in building a career in early talent acquisition, recruiting operations, or HR programs.

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Location & Work Model

• This position is based in Fairfax, VA (22037). A hybrid work model is acceptable per the client’s policies.

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Compensation & Benefits

• Reasonable estimated U.S. pay range for this role: $38,800 — $85,100 per year (range provided by the client). Actual pay will depend on skills, experience, location, and other lawful factors.
• Typical benefits (eligibility depends on client policy) may include: competitive pay, insurance options, 401(k) matching, paid time off, parental leave, tuition assistance, and wellness programs.

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Background Checks & Legal Notices

• Offers are contingent on the successful completion of required background checks; components vary by assignment and may include checks required for government work or security clearances.
• The client will comply with applicable local, state, and federal laws regarding consideration of conviction history and background information.
• Reasonable accommodations for applicants with disabilities are available — please contact Careertakes for assistance.

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Keywords & Skills (for search and matching)

• Early career programs
• Recruiting coordinator
• Interview coordination
• Campus recruiting
• Applicant Tracking System (ATS)
• Onboarding coordination
• Recruiting operations
• Fairfax, VA

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