Document Controls Specialist - Confidential Client
The Document Control Specialist supports Confidential Client Infrastructure Engineers by managing engineering documents in compliance with government and company regulations for design-build projects. This role involves processing document workflows, quality checking, maintaining document management systems, and coordinating distribution to ensure project documentation accuracy and accessibility. The position offers growth opportunities within a collaborative, safety-focused engineering and construction environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Infrastructure Engineering (Transportation).
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Position Overview
The Document Controls Specialist will support the confidential client’s infrastructure engineering team by managing engineering documents and records in compliance with applicable regulations and project requirements. This role ensures accurate indexing, distribution, quality checks, and maintenance of engineering documentation and electronic document management systems (EDMS) across transportation and infrastructure design-build projects.
Responsibilities
- Process incoming and outgoing engineering documentation and prepare transmittals for internal and external distribution
- Configure, update, and maintain EDMS permissions, folder structures, and index metadata
- Perform reviews and quality checks on documents to ensure compliance with company and government regulations
- Maintain and update distribution matrices and document-control logs
- Coordinate document workflows and resolve routing or access issues
- Support teams during design reviews by managing comment resolution (e.g., Bluebeam Studio) and version control
- Assist with training and documentation of document-control procedures and tools
- Work independently and collaboratively to meet project schedules and deliverable deadlines
Qualifications
- 1+ years of relevant experience in document control, records management, or related administrative support; entry-level candidates with strong aptitude will be considered
- Proficient with Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Detail-oriented with excellent organization and coordination abilities
- Ability to identify and use appropriate tools and systems to index, file, and control engineering documents
- Comfortable working in a fast-paced, changing environment and prioritizing multiple tasks
- Demonstrated ability to work independently and as part of a team
Preferred Experience
- Experience with Bluebeam, Adobe Acrobat Pro, or Smartsheet
- Familiarity with EDMS platforms such as InEight Document, SharePoint, ProjectWise, Aconex, or Documentum
- Knowledge of construction and engineering terminology and design-build contract models (design-build, progressive design-build, CMGC/CMAR)
- Experience with Bluebeam Studio for comment resolution
- Experience using AI-assisted tools or agents to streamline document workflows is a plus
Compensation & Benefits
- Base salary: $60,000 - $75,000 per year (actual compensation will vary based on experience, education, and location)
- Comprehensive benefits for full-time employees, typically including medical, dental, vision, retirement with matching, life and disability insurance, paid time off, and wellness/assistance programs
- Professional development and growth opportunities within large-scale infrastructure projects
Work Location & Conditions
- This position is located in State House, NE.
- Regular, reliable attendance is required. Overtime and weekend work may be necessary to meet project deadlines.
- May require work at variable project locations and under differing site conditions.
- Work safely and follow all written and verbal instructions, safety signage, and company policies.
What We Value
- Accuracy, accountability, and timeliness in document handling
- Clear, professional communication across multi-disciplinary teams
- Problem-solving mindset and a willingness to adapt processes for improved efficiency
- Commitment to compliance with regulatory and contractual requirements
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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