About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Staffing and Recruiting.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Role Summary & Contract Details

This is a contract opportunity supporting document processing, scanning, indexing, routing and quality control within a land services environment. You will support enterprise content management (ECM) activities and high-volume digital document workflows to ensure accurate records processing and strong document integrity.

• Duration: 12-month assignment
• Schedule: 5/40 — Onsite in Spring, TX
• Employment Type: CONTRACTOR
• Location: Spring, TX (onsite)

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What You’ll Do

• Process incoming physical documents and prepare them for scanning and digitization.
• Scan documents and route electronic files into the enterprise content management system.
• Index scanned documents accurately using established naming and metadata conventions.
• Perform quality assurance checks on digital scans to ensure legibility and correct indexing.
• Route, track and archive physical and electronic records according to process standards.
• Search internal and external databases to locate legacy records and verify upload status.
• Escalate and help resolve moderate-scope data or indexing issues; suggest process improvements.
• Maintain confidentiality of sensitive records and keep stakeholders informed of status or exceptions.

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Minimum Qualifications

• High school diploma or equivalent.
• Previous clerical or general office support experience.
• Experience preparing, processing, digitizing, routing, tracking or archiving physical and digital documents.
• Proven attention to detail and experience with precise administrative tasks in a structured business environment.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).
• Clear and professional communication skills and ability to maintain confidentiality.
• Ability to prioritize multiple requests and remain organized in a high-volume environment.
• Ability to search regulatory and public record databases; familiarity with DrillingInfo and county record sites is a plus.

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Preferred Qualifications

• Oil & gas land experience.
• Up to five years of administrative support experience in oil & gas land or related fields.

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Skills & Tools

• Enterprise content management (ECM) familiarity and document management workflows.
• Scanning hardware and image cleanup best practices.
• Strong indexing and metadata tagging capability.
• Basic data validation and quality assurance practices.
• Ability to learn internal systems and follow documented procedures.
• Reliable attendance for an onsite schedule in Spring, TX.

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Location & Logistics

• This role is fully onsite in Spring, TX. Candidates must be able to commute to and work at the assigned location during the scheduled hours.
• This is a contractor role; employment and contracting details will be managed by the hiring organization.
• Reasonable accommodations are available for applicants with disabilities; please notify Careertakes during the process so we can work with our client to provide appropriate support.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.