About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, HR & Recruitment.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

The Coordinator, Human Resources will support the HR team with day-to-day administration across the employee lifecycle. This is a hands-on role that helps keep HR operations running smoothly and supports employee experience initiatives across the agency.

• Support full employee lifecycle activities from pre-hire through off-boarding
• Initiate and manage new-hire administration and onboarding tasks
• Generate and track IT/setup tickets for new hires to ensure proper access and equipment
• Conduct weekly new-hire orientation sessions and manage first-day communications
• Create and maintain confidential employee personnel files
• Manage HR team calendars and scheduling in Microsoft Outlook
• Process employee data changes in Workday (pay changes, data updates, referrals, internal transfers)
• Coordinate terminations and ensure systems and internal teams are notified
• Hold weekly HR office hours to assist employees with general HR questions
• Support diversity, training, talent development, and engagement initiatives in partnership with leadership
• Assist Talent Acquisition with local career fairs, internship program coordination, and recruitment admin
• Support facilities, remote-work logistics, and space coordination with office management and IT
• Assist with special projects such as agency events, charity initiatives, and company meetings

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Qualifications

We encourage candidates who meet most of the following to apply:

• Bachelor’s degree required (or equivalent relevant experience). HR-related degrees or HR internship experience preferred
• 0–1 year of HR or administrative experience; internships or agency/media environment experience is a plus
• High proficiency with Adobe Acrobat Pro and Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Experience with an ATS or HRIS such as Workday is a plus
• Familiarity with media, marketing, advertising, or communications industries preferred

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Skills & Abilities

• Laser-sharp attention to detail and excellent organizational skills
• Strong time-management skills with a sense of urgency and delivery
• Professional interpersonal skills; ability to engage with employees at all levels
• Clear written and verbal communication skills for internal and client-facing contexts
• Ability to maintain strict confidentiality and high standards of professionalism
• Team player who is adaptable in a fast-paced, quick-turnaround environment
• Proactive problem-solving and critical-thinking skills; able to take initiative

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Location & Details

• Job type: Contract, Full time
• Work model: Hybrid — based in Burbank, CA (on-site required at least three days/week as noted by client policy)
• Salary (California): $40,000 per year
• Experience level: Entry / 0–1 years
• Industry: HR & Recruitment
• Note on accommodations: Confidential Client (via Careertakes) is committed to providing reasonable accommodations during the hiring process. If you need assistance, please let us know.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.