About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This entry-level Contracts Specialist I supports preparation, review, and administration of technology transfer and related contracts under direct supervision. Typical responsibilities include:

• Prepare initial drafts of routine confidentiality agreements (NDAs) and material transfer agreements (MTAs) using approved templates; submit drafts for review.
• Assist senior staff with license, option, interinstitutional, sponsored research, visiting scientist, data transfer/use, collaboration agreements, and other technology-related documents.
• Compare incoming drafts to approved templates and checklists; document proposed changes and flag nonstandard provisions for senior review.
• Collect project details, party information, funding and approved business terms needed to prepare agreements; incorporate reviewer-approved language.
• Maintain issue lists and prepare revised drafts to support negotiations; record proposed revisions and track outstanding items.
• Route substantive negotiation or approval decisions to senior staff; escalate potential compliance or IP risk issues.
• Communicate routine status updates and request information from researchers, commercialization staff, and external partners.
• Track agreements from intake through approval and execution using contract-management and IP tracking systems.
• Maintain accurate files and version histories; route documents for required approvals and signatures.
• Record obligations, milestones, and reporting deadlines as confirmed by reviewers; provide reminders and escalate missed requirements.
• Help maintain approved templates, guidance materials, and process documentation by incorporating authorized updates.
• Complete training, apply feedback, and take on additional defined assignments as proficiency grows.
• Perform other duties as assigned.

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What We’re Looking For

Education, experience, and core skills for success in this role:

• Education: Bachelor’s degree in legal studies, business, technology management, science, or a related field.
• Experience: Entry-level role — 0–2 years relevant experience in contract administration, legal support, research administration, or technology commercialization. Relevant coursework, internships, academic projects, or student employment are acceptable.
• Skills and abilities:
  • Strong organizational skills and attention to detail; ability to maintain accurate records and meet deadlines.
  • Clear written and oral communication; professional interaction with internal and external contacts.
  • Basic analytical ability to compare documents, identify differences, and summarize questions for reviewers.
  • Working knowledge of word processing and spreadsheet software; ability to learn document comparison and contract-tracking tools.
  • Ability to learn contract terminology and follow templates, written procedures, and reviewer instructions.
  • Discretion handling confidential information; willingness to apply feedback and seek guidance on unfamiliar or nonstandard issues.

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Benefits & Perks

Our confidential client provides a competitive benefits package for eligible employees, which may include:

• PPO medical plan (employee-only coverage available day one for full-time hires)
• 100% coverage for preventive healthcare (no copay)
• Paid time off (available day one)
• Retirement program participation (e.g., Teacher Retirement System of Texas where applicable)
• Paid parental leave
• Wellness programs and tuition reimbursement
• Public Service Loan Forgiveness (PSLF) qualified employer status (where applicable)

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Compensation & Position Details

• Location: Village, TX
• Employment type: Contract; Full-time
• Level: Entry-level (Contracts Specialist I)
• Estimated pay shown on the original posting: $68,122 per year (estimated). The posting also states salary is commensurate with education, skills, and relevant experience.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.