About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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About the role

Confidential Client is hiring an entry-level Contracting Coordinator to join a fast-paced Contracting team supporting program delivery and vendor relationships. This is a remote, full-time, non-exempt/hourly position based for the Boston, MA area (telecommute). Pay range: $22.60 - $25.00 per hour (based on experience).

The Contracting Coordinator reports to the Senior Manager, Contract Administration, and provides administrative and process-support for contract management. This role maintains contract document flow, creates and files contract materials, coordinates with vendors and internal teams, and helps keep contracting timelines on track.

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What You’ll Do

• Support the Contracting team with administrative tasks related to contracting and contract lifecycle workflows.
• Work with contracting templates, flowcharts and standardized documentation.
• Manage initial space requests and confirmations from vendors per capacity plans and program calendars.
• Create cover sheets for rate comparisons and draft contracts as needed.
• Collect signatures and ensure documents are executed per procedure.
• Set up contracting folders and file documentation according to standard operating procedures.
• Communicate with partners and vendors globally by phone, Zoom, and email to confirm availability and collect initial rates.
• Track vendor communications, manage deadlines, and escalate issues internally when needed.
• Prepare vendor-facing communications and internal summaries in accordance with SOPs.
• Attend contracting and cross-functional meetings to support departmental goals.
• Perform other duties as assigned to support the TRM/contracting function.

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Qualifications

• 1–2 years of administrative or relevant work experience; entry-level candidates with demonstrated organizational skills encouraged to apply.
• Bachelor’s degree preferred or equivalent experience.
• Proven ability to manage multiple projects and adapt to shifting priorities.
• Strong attention to detail and analytical skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort learning other technical tools.
• Strong verbal and written communication skills and effective interpersonal abilities.
• Ability to work collaboratively across a multi-functional and global team.
• Self-starter with initiative and resourcefulness.
• Interest in supporting a mission-driven, global organization.

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Compensation & Benefits

• Hourly pay: $22.60 - $25.00 per hour (based on experience).
• Medical, dental and vision insurance.
• 20 days PTO annually.
• Paid year-end shutdown between Christmas and New Years.
• 14 paid holidays.
• Retirement plan with company match up to 5%.
• Identity protection and access to unlimited online training (LinkedIn Learning).
• Remote work environment (telecommute).

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.