Contract Specialist (Entry level)
The Contract Specialist is responsible for managing and coordinating contract proposals and responses, including drafting and negotiating agreements with healthcare providers and group purchasing organizations. This role requires collaboration with multiple departments such as Legal, Sales, Finance, and Product Marketing to ensure compliance and alignment with corporate policies. The position supports seamless contract execution and implementation while maintaining detailed tracking and reporting of contract activities in a hybrid work environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Position overview
Confidential Client seeks an entry-level Contract Specialist to support contract and proposal development for healthcare and administrative customers. This hybrid role in Center Valley, PA will coordinate responses to solicitations (RFQs, RFIs, RFPs, bids), draft and revise agreements and amendments, manage bid/quote portals, and collaborate with Sales, Legal, Finance, Product and Customer Service to move contracts from solicitation through execution.
What You’ll Do
- Prepare and coordinate initial responses and revisions to incoming requests (RFQs, RFIs, RFPs, Invitations to Bid) from GPOs, IDNs, systems and individual facilities.
- Draft and revise customer agreements, amendments, and any customer-issued terms and conditions; coordinate internal reviews and approvals.
- Work with Sales, Legal, Finance, Product and Marketing to gather required content and ensure proposals meet business, financial and legal requirements.
- Negotiate and edit documents as necessary to deliver final contract documents that meet both customer and company needs.
- Process documents for execution and support implementation and hand-off to Contract Operations.
- Maintain activity tracking logs and KPIs for solicitation and contract workflows.
- Monitor bid opportunities (state/local government, non-government, and GPO websites), manage bid accounts and dedicated email addresses, and disseminate bid/proposal opportunities.
- Prepare or coordinate required forms and certifications to meet government regulations and customer requirements.
- Perform related duties and special projects as assigned.
Qualifications
- Bachelor’s degree plus a minimum of 3 years related experience, or a minimum of 5 years experience in contract administration and proposal development.
- Strong attention to detail, organizational and analytical skills.
- Proficiency with MS Word and Excel.
- Excellent written and verbal communication skills.
- Ability to work independently, multitask, prioritize to meet demanding deadlines (may include flexible hours).
- Team player with strong interpersonal skills and ability to collaborate cross-functionally.
Preferred
- Experience with medical/scientific commercial contracts or healthcare industry experience.
- SAP experience.
- Familiarity with contracting for GPOs, IDNs, and healthcare systems.
Compensation & Benefits
- Estimated pay (from original posting): $66,333 per year (estimated).
- Competitive salary, annual bonus and 401(k) with company match.
- Comprehensive medical, dental and vision coverage effective on start date.
- 24/7 Employee Assistance Program; wellbeing programs.
- Generous paid vacation, sick time, paid parental leave, 12 paid holidays.
- On-site amenities at select locations (child daycare, café, fitness center).
- Learning & development resources, paid educational assistance and employee resource groups.
Why join our client
Confidential Client offers a mission-driven, inclusive culture with hybrid work options, opportunities to develop contracting expertise in the healthcare/administrative space, and benefits that support employee wellbeing and growth.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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