Contract Administrator
The Contract Administrator supports the full lifecycle of contract and subcontract administration for federal prime awards, ensuring compliance with FAR/DFARS regulations and company policies. This entry-level role involves managing subcontractors, reviewing agreements and modifications, tracking deliverables and funding, and collaborating with cross-functional teams to facilitate smooth contract execution and compliance.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
As a Contract Administrator supporting federal prime awards, you will help manage the contract and subcontract lifecycle so programs meet contractual, compliance, and reporting requirements. This is an entry-level / early career role ideal for candidates who want hands-on experience in government contracting (GovCon).
- Support review and administration of prime contract awards, modifications, and associated documentation to identify obligations, deliverables, flow-downs, and compliance requirements.
- Assist with creation, review, and processing of subcontract agreements, NDAs, task orders, and subcontract modifications.
- Support subcontractor onboarding: collect required documents, confirm FAR/DFARS flow-downs, and maintain accurate subcontract files.
- Track subcontractor funding, deliverables, performance periods, and modifications; provide timely updates to program managers and subcontractors.
- Maintain organized subcontract files (approvals, correspondence, audit documentation).
- Prepare and update contract summaries, deliverable calendars, funding logs, and other tools to help internal teams understand award requirements.
- Review RFP/RFQ documentation and assist with compliance matrices, data calls, and coordination with subcontractors for quotes or proposal inputs.
- Support pricing by collecting and validating subcontractor cost inputs and preparing components of BOE/cost documentation.
- Coordinate closely with program managers, finance, capture, engineering, and subcontractors to support smooth execution across the contract lifecycle.
- Track modifications and reporting deadlines; support contract closeout activities.
- Help maintain historical pricing and subcontracting data for proposals and internal analysis.
- Participate in internal reviews, audits, and readiness activities related to contract and subcontract compliance.
Requirements
- Bachelor’s degree in Business, Accounting, Finance, Economics, Data Science, Contracts, or a related field.
- 0–2 years of experience in government contracting, procurement, pricing, or subcontract administration (internships welcome).
- Basic understanding of FAR, DFARS, and common federal contract types (FFP, T&M, CP).
- Strong organizational skills and attention to detail; ability to read and interpret contract language.
- Proficiency in Microsoft Excel (pivot tables and formulas preferred) and other Microsoft Office tools.
- Excellent verbal and written communication skills.
- Ability to obtain and maintain a SECRET security clearance (required).
Nice to Have / Preferred
- Prior internship or coursework tied to federal contracting or procurement.
- Exposure to contract management systems or proposal pricing tools.
- Comfort working cross-functionally with finance, program management, and capture teams.
- Interest in a career path in GovCon contract administration or pricing.
Role Details
- Employment type: Contract / Full-time
- Location: Virginia Beach, VA (on-site / local to the area preferred)
- Estimated pay: $48,796 per year (Adzuna estimate) — actual compensation will be set by the Confidential Client and may vary based on experience and qualifications.
- Security: Must be eligible to obtain and maintain a SECRET clearance.
About the Opportunity & Culture
You will be supporting mission-focused work for a Confidential Client operating in government contracting. This role is suited for organized, collaborative candidates who are eager to learn the mechanics of GovCon contracting and who want to grow into more senior contracts, pricing, or capture roles over time.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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