Construction Project Administrator - Mobile Bridge
The Construction Project Administrator supports the Mobile Bridge Project by providing comprehensive administrative coordination, financial tracking, and reporting to ensure efficient project operations. This role involves managing project documentation, coordinating meetings and travel, and producing accurate reports to aid project leadership decision-making, requiring advanced Microsoft Excel skills and strong organizational abilities.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Transportation & Construction (Infrastructure).
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
Confidential Client is hiring a Construction Project Administrator to support a bridge infrastructure project in Mobile, AL. In this role you will provide administrative and reporting support that helps project leadership run an efficient, compliant, and cost-controlled operation.
- Provide day-to-day administrative support to project leadership and project teams.
- Coordinate meetings, prepare agendas, distribute materials, and track action items.
- Arrange travel, accommodations, and logistics for project personnel.
- Manage project correspondence and maintain accurate document distribution.
- Maintain project databases, logs, trackers, and reporting tools.
- Create, update, and analyze spreadsheets to support operations and reporting needs.
- Compile metrics, budgets, labor data, and cost information into management reports.
- Process and reconcile expense reports, invoices, and purchasing card transactions.
- Assist with budget tracking, procurement support, and document control.
- Prepare presentations, project updates, and assist with internal/external communications.
- Maintain electronic and hard-copy filing systems and ensure confidentiality of sensitive information.
Who You Are / Qualifications
- Minimum 1 year of administrative, project coordination, or office support experience.
- Advanced proficiency in Microsoft Excel (PivotTables, VLOOKUP/XLOOKUP, conditional formatting, complex formulas, data analysis and reporting).
- Proficient with Microsoft Word, PowerPoint, and Outlook.
- Strong organizational and time-management skills; able to manage multiple priorities and meet deadlines.
- Excellent written and verbal communication skills.
- Exceptional attention to detail and accuracy.
- Able to handle confidential information professionally.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration, Project Management, Accounting, Construction Management, or related field.
- Prior experience supporting construction projects, engineering teams, or large infrastructure programs.
- Experience with financial tracking, reporting, and document control processes.
Other Requirements
- Regular, reliable attendance and ability to work productively to meet deadlines.
- Ability to work safely and follow written and oral instructions.
- Willingness to work standard business hours; occasional overtime/weekend work may be required.
- Travel to the project site may be required.
What We Offer
Confidential Client provides a comprehensive benefits package for full-time staff that typically includes medical, dental, and vision coverage for eligible employees and dependents, voluntary wellness and employee assistance programs, life and disability insurance, retirement plans with matching, and generous paid time off.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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