About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Academic medical research (healthcare/research).

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client is seeking a detail-oriented Clinical Research Coordinator to support clinical research in the Memory and Aging Center. This role focuses on participant-facing coordination and bilingual outreach for studies that serve Mandarin- and/or Cantonese-speaking participants.

• Coordinate single- and multi-site clinical studies, including recruitment, enrollment, scheduling, and retention of study participants
• Obtain informed consent and assist with participant visits, neuropsychological assessments, questionnaires, and medical history collection
• Translate study materials (surveys, consents) and provide interpretation (Mandarin and/or Cantonese ↔ English) for monolingual participants
• Collect, enter, clean, and maintain study data; assist with analysis and prepare routine reports and tables
• Ensure specimens are collected, labeled, stored, and shipped per protocol
• Support IRB/CHR submissions, renewals, and modifications and help maintain regulatory documentation
• Assist with community outreach, educational materials, and recruitment databases to drive enrollment among local Asian communities

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Responsibilities (day-to-day)

• Study coordination & participant contact
  • Identify, screen, and enroll eligible participants
  • Schedule visits, send confirmations, and manage follow-up contacts
  • Administer surveys and assist with neuropsychological testing (with standardized data collection)
• Data management & reporting
  • Enter and clean data in study databases (REDCap, Qualtrics or similar)
  • Maintain data collection forms and support queries, dataset creation, and analysis
• Regulatory & quality assurance
  • Prepare and track IRB/CHR paperwork; support audits and ensure Good Clinical Practice compliance
  • Maintain participant confidentiality and follow HIPAA and institutional research policies
• Outreach & community engagement
  • Develop outreach materials and events targeted to local Asian communities
  • Maintain recruitment metrics and offer strategies to improve enrollment and retention

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Qualifications

Required

• High school diploma (or equivalent) with relevant experience, or equivalent combination of education and experience
• Native or near-native proficiency (spoken, read, written) in Cantonese and/or Mandarin plus English — bilingual and bicultural ability is essential
• Strong attention to detail, organizational skills, and ability to multi-task in a fast-paced environment
• Excellent interpersonal and written communication skills for interacting with participants, clinical staff, and external partners
• Ability to work independently and prioritize multiple tasks to meet deadlines
• Demonstrated ability to build rapport with diverse patient populations

Preferred

• Experience using CHR/IRB submission systems (iMEDris or similar)
• Experience with REDCap, Qualtrics, Access, Stata, SPSS/SASS, Teleform, or other research/data platforms
• Familiarity with neuropsychological assessment procedures and clinical research methods (screening, consenting, data collection)
• CITI or similar human subjects research training; bilingual medical interpreter certification a plus
• Experience with community outreach and recruitment targeting Asian populations

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Compensation & Schedule

• Estimated salary (posted): $89,421 per year (estimated)
• Employment type: Full-time / Contractor (per posting)
• Location: Hayes Valley, CA (on-site work with some community outreach)
• Note: This listing uses an employer-provided estimated salary. Confirm details during the hiring process.

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Working Environment & Compliance

• Work involves regular interaction with human subjects and handling protected health information — compliance with HIPAA and research privacy practices is required
• Must follow protocol-specific procedures for specimen handling, shipping, and regulatory reporting
• Regular local travel for community outreach events may be required

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Keywords & Skills (for search and sourcing)

• Clinical Research Coordinator Hayes Valley
• Bilingual Mandarin Cantonese clinical trials
• IRB / CHR submissions
• Data management (REDCap, Qualtrics)
• Neuropsychological assessments
• Participant recruitment & retention

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.