About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Scientific & QA.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Position summary

Confidential Client is seeking a Clinical Operations Specialist to support clinical research activities on-site in East Irvine, CA. This is a contract role (12 months, with possible extension or conversion) focused on device lifecycle support, inventory and TMF management, operational coordination, and cross-functional execution of study milestones.

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Compensation

• $35–$40 / hour

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What You’ll Do

• Support clinical trial operations, device management, and related processes to ensure on-time study execution.
• Coordinate procurement, shipment, receipt confirmation, tracking, and final disposition of study devices.
• Maintain Trial Master File (TMF) documentation and ensure records meet retention and audit requirements.
• Monitor study inventory levels and support forecasting and planning activities.
• Develop timeline assessments with clinical stakeholders to support study milestones and deadlines.
• Generate operational and transparency reporting (including data that supports Sunshine Act compliance).
• Track and coordinate study invoice processing, including review, approval, and payment status reporting.
• Assist with filing, scanning, archiving, and electronic tracking system entry for multiple clinical trials.
• Support clinical research laboratory operations as needed.
• Recommend and implement process improvements to optimize clinical trial workflows.
• Perform other duties as assigned to support clinical study operations.

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You’ll Need (Minimum qualifications)

• At least 2 years of clinical research or clinical study operations experience.
• Demonstrated interest in clinical operations and sponsor-side study coordination.
• Ability to work onsite Monday–Friday, 8:00 AM–5:00 PM in East Irvine, CA.
• Strong attention to detail and the ability to manage multiple tasks and timelines.
• Effective written and verbal communication skills for cross-functional coordination.

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Nice to Have (Preferred)

• Associate’s or Bachelor’s degree in a related field.
• Direct experience with device management, trial master file (TMF) maintenance, inventory forecasting, or clinical study invoicing.
• Familiarity with regulatory and compliance requirements relevant to clinical trials.
• Experience working with cross-functional partners (Manufacturing, Supply Chain, Finance, Quality, Compliance).

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Location & candidate preference

• Onsite in East Irvine, CA (local candidates preferred; applicants in Orange County and nearby Los Angeles County encouraged to apply).
• This is a contract role for 12 months with the possibility of extension or transition to FTE.

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Why apply via Careertakes

• Careertakes is a neutral, third-party recruiting platform helping match qualified candidates to Confidential Client roles. Applicants may gain access to additional opportunities through the Careertakes platform and benefit from transparent recruiter support.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind.
To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.