About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Accounting & Finance.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This entry-level role supports the order-to-cash cycle by preparing, validating, and submitting client invoices and assisting with collections and reconciliation. You will work closely with internal teams and client contacts while learning billing systems, policies, and client requirements.

• Prepare and enter client invoices and credit memos in internal and client billing systems; ensure weekly submissions are accurate and on schedule
• Run and reconcile basic billing reports to confirm completeness before submission
• Assist with researching and resolving straightforward billing discrepancies (missing signatures, incorrect work order numbers, data mismatches)
• Support client and internal correspondence about invoice questions and document follow-ups
• Help monitor aging receivables and log client collection activity
• Maintain organized billing backup documentation and clean audit trails for each invoice cycle
• Participate in training, process-improvement discussions, and client meetings as needed

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What We’re Looking For

• Microsoft Excel proficiency: sorting, filtering, basic formulas (SUM, AVERAGE, IF); eagerness to learn XLOOKUP, pivot tables, conditional formatting
• Comfort navigating ERP/billing systems with training and switching between client portals and internal systems
• Strong attention to detail for work order numbers, dates/times, names, billing rates, and documentation completeness
• Good written and verbal communication for clear, factual explanations of discrepancies and internal/client correspondence
• Dependability to meet weekly billing deadlines and follow through on assigned tasks
• Learning agility and a problem-solving mindset—uses policies, training materials and peers to resolve routine issues
• Basic understanding of billing policies, AR and collections concepts; willingness to follow established processes and escalate exceptions

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Preferred / Minimum Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• 0–1 years of relevant experience (billing, AR, finance, or client operations) — entry-level candidates encouraged
• Strong organizational skills and ability to manage multiple small tasks during weekly billing windows
• Professionalism and collaborative attitude when working with Payroll, Operations, Field teams, and external partners

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Role Details & Compensation

• Employment type: Full time
• Location: Hummelstown, PA (on-site / client-site as required)
• Estimated pay: $50,456 per year (estimated)
• This position is with a Confidential Client in the Accounting & Finance industry.
• You may be asked to participate in onboarding, training, and periodic client meetings. Reasonable accommodations available as required by law.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.