Business Development Coordinator
The Business Development Coordinator supports proposal development, research, and marketing initiatives by organizing materials, tracking deadlines, and assisting with content creation. This entry-level role involves collaboration across teams, use of AI tools, and contributes to advancing business development efforts within a hybrid work environment based in San Diego.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Energy, Oil & Gas.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Position Overview
Confidential Client is seeking a motivated, detail-oriented Business Development Coordinator to support proposal development, research, and marketing initiatives. This is an entry-level / early-career role ideal for strong communicators who want hands-on experience in proposal coordination, business development operations, and using AI/technology to increase team efficiency.
Location: Del Mar, CA — Hybrid (local on-site presence required; typical schedule includes on-site collaboration days). Local candidates or those within reasonable commuting distance are preferred.
Compensation: Typical annual base salary range: $50,000–$58,000 (final offer will consider experience, qualifications, and applicable local laws). The role may be classified as exempt or non-exempt depending on candidate qualifications and applicable law.
What You’ll Do
You will support the business development team with proposal preparation, tracking, and related outreach tasks, including:
- Assist with organizing and coordinating proposal materials (RFPs, RFQs, SOQs).
- Track proposal deadlines, submission requirements, and outstanding items.
- Gather content and information from internal teams to support proposal development.
- Draft, edit, and proofread proposal text, project descriptions, staff bios, and resumes.
- Organize and format proposal documents, presentations, and credentials.
- Coordinate with Creative to collect graphics, images, and formatting assets.
- Conduct basic research on prospective clients, industry trends, and competitors.
- Monitor procurement portals and sources for upcoming opportunities.
- Maintain business development trackers, CRM entries, and contact records.
- Prepare materials for client meetings and support presentation logistics.
- Coordinate proposal interviews and presentation scheduling and materials.
- Use AI tools and emerging technologies to support research, writing, and efficiency.
- Learn and help implement templates and processes that improve team workflows.
- Collaborate across service lines and offices to support team priorities.
- Perform additional responsibilities as assigned.
Who You Are / Qualifications
Education & experience
- Bachelor’s degree in Marketing, Communications, Public Relations, Journalism, English, Business, or a related field preferred; recent graduates with relevant coursework or internships are encouraged.
- 0–2 years of relevant experience (internships, academic projects, or transferable experience accepted).
Preferred skills
- Strong writing, editing, and proofreading skills.
- Excellent organization and attention to detail.
- Ability to manage multiple assignments and meet deadlines.
- Strong verbal and written communication.
- Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
- Familiarity or curiosity with AI tools and emerging technologies to improve workflows.
- Basic familiarity with CRM and project-management tools is a plus.
- Collaborative mindset and willingness to take initiative and accept feedback.
Other requirements
- Flexibility to work early mornings, evenings, or weekends on occasion as needed.
- Ability to work effectively in a fast-paced environment and across distributed teams.
Compensation & Schedule
- Typical base salary range: $50,000–$58,000 per year (range provided by Confidential Client; final salary based on experience, location, and qualifications).
- Employment type: Full-time.
- Work model: Hybrid — local on-site presence required (team collaboration days as defined by the client).
Note: Classification (exempt/non-exempt) will follow applicable federal, state, and local wage and hour laws.
Why You’ll Love Working Here
Confidential Client supports professional growth and well-being through:
- Flexible hybrid schedule that balances collaboration and remote work.
- Competitive benefits — medical, dental, vision options; retirement participation.
- Professional development stipend, mentorship, and internal training opportunities.
- Paid time off and holidays to support rest and renewal.
- Inclusive, collaborative culture that values learning and impact.
About the Industry
This role supports work in the Energy, Oil & Gas sector, with projects that may intersect with water, transportation, land use, and technology initiatives that impact public- and private-sector clients.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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