About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Job Summary

This posting is for a Building Operations Coordinator supporting library facilities, mail/shipping, event room setups, and building-safety activities for Confidential Client. This is a full-time, hourly role based in St. Louis, MO.

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Job Description

As a Building Operations Coordinator you will support day-to-day building operations across libraries under central administration. You will manage mail and shipping workflows, handle and transport library materials (including archival items), set up spaces for events and relocations, assist with facilities requests and emergency response, and collect usage data to support operational decisions.

Key responsibilities include:

• Manages mail, shipping, receiving, and transport of library materials in accordance with applicable policies and regulations.
• Retrieves and delivers materials safely and on schedule to on- and off-campus locations.
• Handles special collections and archival materials with care and according to handling guidelines.
• Uses software tools to process mail/shipments, log activity, and maintain accurate records and statistics.
• Maintains clean and safe work areas (loading docks, library tunnels, storage areas).
• Responds to facilities requests and follows up on work orders across centrally administered libraries.
• Participates in building emergency response and safety drills; may be on-call for emergencies outside scheduled hours.
• Performs room and furniture setups for administrative and donor-facing events, staff workspace moves, and other activities.
• Assembles/disassembles furniture and moves supplies safely according to layout requests.
• Gathers and compiles space-usage and service data to support assessment and improvement projects.
• Supports training, professional development, and special projects as assigned.

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Working Conditions & Physical Requirements

• Typically working indoors with periods of standing, lifting and moving items.
• Repetitive wrist, hand or finger movement may be required.
• Must be able to lift and carry tools and materials in excess of 50 pounds.
• Comfortable working both indoors and outdoors in varied weather conditions.
• Uses standard office equipment and site-specific tools and vehicles as required.

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Required Qualifications

• High school diploma or equivalent (or combination of education and experience).
• Minimum 1 year of experience in custodial services, maintenance, transportation, and/or customer service.
• Valid Class E (MO) or Class D (IL) driver’s license and a good driving record.
• Able to pass required pre-employment screening (background check and any position-appropriate checks).

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Preferred Qualifications

• Bachelor’s degree preferred but not required.
• 2 years of relevant experience preferred.
• Familiarity with Microsoft Office (Excel, Word, PowerPoint) and common office/file-management software.
• Strong communication, time management, and organizational skills.
• Ability to work independently, exercise sound judgment, and adapt to changing priorities.

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Compensation & Benefits

• Hourly pay: $17.87 - $27.06 per hour (range reflects base salaries for the job grade; final rate depends on qualifications, experience, and equity considerations).
• Typical benefits package includes: paid time off (vacation, holidays, sick leave), competitive health insurance options, retirement plan contributions, transit benefits, wellness programs, caregiver leave, and tuition assistance programs. See Confidential Client benefits pages for details.

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Pre-Employment & Accommodations

• All offers are contingent upon successful completion of required pre-employment screenings, which may include criminal background checks, drug screening, employment/education verification, and any role-specific checks or medical requirements.
• Reasonable accommodations are available to applicants with disabilities. If you need an accommodation to apply, request information or contact the hiring representative as directed in the Confidential Client application materials.

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Equal Employment Opportunity

Confidential Client is committed to equal employment opportunity and maintaining an inclusive workplace. All qualified applicants will receive consideration without regard to protected characteristics under federal, state, or local law.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.