Automotive Business Office Clerk
The Automotive Business Office Clerk provides essential administrative and accounting support to the Finance and Accounting teams, handling tasks such as accounts payable and receivable, recordkeeping, reporting, and assisting with audits and special projects. This entry-level role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality of sensitive information. The position supports various internal departments and external vendors, contributing to efficient financial operations within an automotive dealership environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Accounting & Finance.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
Confidential Client is seeking an organized, detail-oriented Automotive Business Office Clerk to provide administrative and accounting support to the Finance & Accounting team. This entry-level role supports Accounts Payable, Accounts Receivable, recordkeeping, reporting, and records-request processing.
- Provide day-to-day support to Finance & Accounting staff
- Assist with Accounts Payable: invoice processing, data entry, document organization, and payment support
- Support Accounts Receivable: payment posting, account research, recordkeeping, and follow-up
- Reconcile records and research discrepancies as directed
- Maintain accurate accounting files, records, and supporting documentation
- Prepare spreadsheets, reports, and other financial information
- Support month-end and year-end accounting activities as assigned
- Assist with documentation for audits, reconciliations, and other accounting needs
- Perform general administrative duties for the department
- Maintain confidentiality of financial, employee, and customer information
- Help with special projects, reporting, research, and other departmental initiatives
Records Requests
This role will also help manage centralized records requests for Confidential Client:
- Monitor and manage incoming records requests
- Process requests from current/former customers, manufacturers/OEMs, and other authorized parties
- Identify required dealership/department records and compile responsive documents
- Confirm authorization before releasing records and escalate sensitive or legal requests
- Coordinate with internal teams to gather additional documents when needed
- Track requests from receipt through completion and maintain organized documentation
- Protect confidential customer and company information and follow privacy/security requirements
Qualifications
- High school diploma or equivalent required; Associate’s or Bachelor’s in Accounting, Finance, Business Administration, or related field preferred but not required
- Prior accounting, bookkeeping, administrative, or office experience preferred; entry-level candidates considered
- Exposure to Accounts Payable and/or Accounts Receivable a plus
- Automotive dealership or DMV experience is a plus but not required
- Basic proficiency with Microsoft Excel, Outlook, and other Office apps
- Strong attention to detail and organizational skills
- Ability to enter and maintain financial and administrative information accurately
- Able to manage multiple assignments and changing priorities
- Strong communication and interpersonal skills
- Willingness to learn and support multiple areas of the Finance & Accounting department
- Ability to handle sensitive information with discretion
Knowledge, Skills & Abilities
- Strong attention to detail and accuracy
- Good organizational and time-management skills
- Able to follow established processes and instructions
- Comfortable working with numbers, spreadsheets, and detailed documentation
- Team player who can support multiple team members
- Ability to research basic discrepancies and escalate appropriately
- Positive attitude and willingness to take on new responsibilities
Compensation
- Pay: $26 - $32 per hour (DOE)
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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