Asst to CEO (entry level)
This entry-level Executive Assistant role supports the Founder & CEO of Confidential Client with both business and personal tasks, providing exposure to various agency operations and project management activities. The position requires strong organizational, communication, and multitasking skills, and offers a hands-on, high-visibility opportunity within a creative, woman-owned eCommerce content agency. The role is full-time and strictly on-site, involving a mix of administrative duties and personal support.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, a 100% woman-owned eCommerce content agency serving CPG brands.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
About the Role
This is a full-time, on-site, entry-level Executive Assistant role supporting the Founder & CEO of our confidential client in Darien, CT. You'll work in a high‑visibility seat with direct exposure to project management, agency operations, content-studio production, casting, food styling, research and more — an excellent entry point into creative agency and eCommerce content work.
Estimated compensation: $47,550 per year (estimated).
What You’ll Do
- Manage calendar and CEO inbox; prioritize and triage communications
- Coordinate scheduling, domestic travel and travel logistics
- Vendor coordination and general office operations support
- Track active client projects and help maintain project status and timelines
- Support studio production needs and cross-functional handoffs with content teams
- Run personal errands, assist with household management and personal appointments (up to ~50% of role) — a valid driver’s license and reliable car are required
- Maintain high discretion, handle confidential materials, and solve problems proactively
Qualifications
- Bachelor’s degree
- Valid driver’s license and reliable personal vehicle (required for errands)
- Administrative or office support experience (internships and agency internships welcome)
- Strong organizational skills and ability to multitask in a fast-moving environment
- Excellent written and verbal communication
- Comfortable using Google Workspace and Mac systems
- High level of discretion and professionalism
- Proactive, detail-oriented, and resourceful problem-solver
- Creative industry experience is a plus
Note: Select finalists may be invited to a paid 1–2 day trial with the team before an offer is finalized.
Why You’ll Like It Here
- Hands-on exposure to multiple agency disciplines — great for building a career path
- Work onsite at a waterfront HQ with a fully built-out content studio
- Small, collaborative team with direct mentorship from leadership
- Opportunity to move into expanded roles as you gain experience
Location & Schedule
This position is 100% in-office in Darien, Connecticut (commute required). Standard full-time hours; schedule specifics will be discussed during hiring.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind.
To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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