About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Trade & Construction.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This is an entry-level Associate Pre-Construction Specialist role working with the Preconstruction, Estimating, and Business Development teams for a confidential client in the Trade & Construction industry. You will be a primary coordinator and liaison to help move opportunities from qualification through bid and close.

• Conduct process and procedure analyses and recommend improvements
• Support client relationship activities: outreach, pipeline management, RFP follow-up
• Serve as a customer liaison to ensure project requirements are met
• Coordinate preconstruction activities across the sales cycle through close
• Assess incoming projects for required documentation and completeness
• Research and qualify potential clients and opportunities
• Maintain and update CORE and Salesforce records for projects, clients, and vendors
• Create opportunities/projects in CORE/Salesforce and maintain estimating logs (win/loss)
• Create and manage MS Teams folders, Smartsheets, BuildingConnected, Accubid, and Box integrations
• Perform document control: segregate/upload drawings to Livecount and original files to Teams
• Coordinate bid bond requests and NDA requests (DocuSign) when required
• Prepare and distribute bid schedules and exhibit materials; plan and host exhibit booths
• Assist with onboarding coordination for new hires and order department equipment/supplies
• Partner with regional marketing on initiatives to promote the client brand in Texas
• Other duties as assigned that support the Preconstruction and Estimating functions

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What You’ll Need to Be Successful

• Strong organizational skills and ability to manage overlapping priorities and deadlines
• Proficiency with Microsoft Office (Outlook, Word, Excel), Adobe Acrobat; InDesign a plus
• Experience or comfort using Salesforce (or similar CRM), CORE, Smartsheets, BuildingConnected, Accubid, MS Teams
• High attention to detail and a proactive, solutions-oriented approach
• Strong oral and written communication skills; customer-service oriented
• Able to work under time pressure and adapt to changing requirements
• Team player who can interact professionally with all levels (internal and external)

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What You Bring to Us

• Bachelor’s degree in a related discipline and/or equivalent work experience
• Experience in construction, architectural, or engineering firms is strongly preferred
• Prior exposure to pre-construction, estimating, or business development is a plus
• Marketing or related experience is beneficial but not required

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Travel

• 10 – 25% travel (regional travel for meetings, client visits, and events)

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Working Conditions

• Primarily an indoor office environment with occasional site visits
• May require extended periods of sitting, walking, standing, typing, and occasional lifting up to 30 lbs
• Noise levels vary; job site visits can be louder than office environments
• The confidential client complies with the ADA and applicable state law and will consider reasonable accommodations

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What We Offer

• Employee Stock Ownership Plan (ESOP) where applicable
• 401(k)
• Annual bonus program based on performance and profitability
• Paid time off and paid holidays
• Medical, dental, and vision insurance options
• Life and disability coverage options
• Pre-tax flexible spending plans
• Charitable giving match (where applicable)

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.