About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Hospitality & Catering.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This hybrid, entry-level marketing role supports regional marketing activities and office operations for the Confidential Client in San Jose, CA. You will help run events end-to-end, manage office/vendor relationships, and support the regional marketing team’s execution and logistics.

• Oversee day-to-day office operations: coordinate third-party vendors, liaise with building management, order supplies, and restock food/beverages
• Support scheduling and execution of internal and vendor meetings as the primary onsite liaison
• Assist with creation, distribution, and collection of event contracts and deliverables
• Research, purchase, and manage event giveaways, brochures and collateral; maintain inventory and coordinate shipping
• Create or coordinate event/promotional assets (graphics, postcards, flyers) using Canva or with the design team
• Coordinate production of pop-up banners and other event materials with regional leads and design resources
• Maintain registration lists, event calendar, and provide timely updates to the marketing team
• Provide onsite event support as needed (setup, breakdown, attendee follow-up)
• Draft post-event follow-ups and thank-you communications
• Build and maintain strong relationships with vendors and partners
• Perform additional administrative and marketing support tasks as required
• Adhere to Confidential Client core values and brand guidelines

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Who You Are / Required Experience

• 1–2 years experience in event marketing or event coordination within a corporate environment
• Familiarity with tools such as Eventbrite, Marketo, or related platforms preferred (not required)
• Comfortable using Microsoft Office, Gmail, and Google Workspace
• Strong verbal and written communication skills
• Extremely detail-oriented and results driven
• Self-motivated, resourceful, and able to work in a fast-paced environment
• Demonstrated ability to build relationships with internal teams and external vendors
• Able to lift up to 50 pounds and perform event setup tasks when required
• Comfortable handling repetitive computer work (data entry, calendar management)

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Preferred Qualifications

• Bachelor’s degree preferred
• Experience with Salesforce or other CRM systems a plus
• Experience creating basic marketing graphics (Canva or similar)

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Workplace & Travel

• Hybrid role requiring in-office presence ~3–4 days per week in San Jose, CA
• Onsite attendance at Bay Area events may be required
• Up to ~10% travel for larger regional marketing initiatives

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Physical Requirements

• Able to lift/move boxes, event signage, and supplies (up to 50 lbs)
• Frequent use of hands/wrists for computer work and material handling
• Visual acuity for reading computer screens and printed materials for extended periods

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Compensation & Benefits

• Compensation range: $55,000–$85,000 per year (DOQ)
• Competitive medical, dental, retirement eligibility, and other benefits (see full listing for plan details)
• Remote/hybrid workforce options, flexible time off, mobile/home internet allowance, and other perks

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Why This Opportunity

This is a strong entry-level opportunity to grow in marketing and event operations within a fast-growing organization. You’ll gain hands-on experience running events, managing vendor relationships, and supporting regional marketing campaigns — a great platform for career development in marketing operations and events.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.