About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Accounting & Finance.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Overview

Confidential Client is seeking an entry-level Associate Financial Administrator to support fund accounting and financial reporting for mutual funds, ETFs, and other investment products. This role contributes to regulatory reporting, fee calculations, expense budgeting, performance monitoring, and board reporting. This opening is in Hauppauge, NY and is full-time.

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What You’ll Do

• Prepare quarterly, semi-annual, and annual financial reports for assigned funds in compliance with SEC, IRS, and GAAP requirements.
• Maintain expense budgets and accruals based on contractual fee schedules and fiscal projections.
• Process expense payment authorizations for fund expenses.
• Calculate monthly management fees and advisor waivers/reimbursements; distribute fee authorizations to appropriate parties.
• Use fund performance tracking systems to monitor performance and distribute information to clients as required.
• Compile quarterly reports for Board members and support audit and compliance requests.
• Complete off‑schedule projects and ad‑hoc reporting as needed.
• Communicate frequently with internal and external partners, and collaborate daily with the Financial Administration team.

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Required Qualifications

• Bachelor’s degree in Accounting, Finance, Economics, Business, or a related field.
• Experience in accounting or finance (internships and relevant coursework considered).
• Proficiency with Microsoft Office (Excel required) and familiarity with Adobe Acrobat.

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Preferred / Technical Knowledge

• Familiarity with financial services and mutual fund administration.
• Working knowledge of SEC reporting forms N-PORT, N-CEN, N-CSR and 24f-2.
• Understanding of stocks, bonds, options, foreign securities and derivatives is a plus.
• Experience with fund performance/tracking systems or fund accounting software preferred.

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Skills & Abilities

• Strong analytical, organizational, and multitasking skills.
• Ability to troubleshoot using creative and critical thinking.
• Attention to detail with a commitment to quality and efficiency.
• Strong written and verbal communication; active listening.
• Ability to prioritize and adjust to changing deadlines while delivering results.
• Professional integrity, accountability, and the ability to build effective working relationships.

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Compensation & Schedule

• Employment type: Full-time
• Location: Hauppauge, NY (on-site)
• Estimated base salary: $74,420 per year (estimated)

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Additional Information

• Confidential Client (via Careertakes) will consider equivalent education, experience, and KSA’s (knowledge, skills, abilities).
• This role requires regular interaction with internal teams, external clients, and participation in audit/support activities.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.