About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Key Responsibilities

The Assistant Project Manager — Utility Solar will support project delivery by maintaining project controls, documentation, and coordination under the direction of the Project Manager. This is an entry‑to‑mid level role intended as a development path toward Project Manager.

• Risk management support:

• Maintain and update the project risk register as directed.

• Track status and due dates for risk mitigation items; follow up with responsible parties.

• Flag potential issues or delays identified during document review or field coordination.

• Change management support:

• Assist with preparation of change order documentation, compiling backup (quantities, invoices, field reports, photos) to document pricing and schedule impact.

• Maintain and update the change order log/tracker under Project Manager direction.

• Draft routine correspondence and notices for Project Manager review prior to submission.

• Contract & deliverable support:

• Maintain deliverable trackers (submittals, permits, insurance certificates, closeout documents) and follow up on outstanding items.

• Organize and file contract documents, subcontracts, and purchase orders.

• Support subcontractor compliance tracking (insurance certificates, lien waivers, certified payroll where applicable).

• Help prepare submittals and maintain RFI logs; route items and follow up on responses.

• Reporting support:

• Compile data for weekly/monthly status reports (schedule updates, cost tracking, milestone status).

• Update project management trackers and systems with current schedule, cost, and deliverable information.

• Prepare slides, charts, and summary materials for internal and client reporting under Project Manager review.

• Administration & coordination:

• Coordinate meeting scheduling, agendas, and minutes.

• Serve as a point of contact for routine document requests from field teams, subcontractors, and vendors.

• Support onboarding of subcontractors/vendors (documentation collection, system setup).

• Perform other project administration tasks as assigned.

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Required Qualifications

• 1–3 years of experience in project management, project engineering, or construction administration; internship or co‑op experience in construction/energy considered.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Excel, Word, and PowerPoint; willingness to learn project management software (Procore, MS Project, Primavera, or similar).
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast‑paced environment.
• Bachelor's degree in Construction Management, Engineering, Business, or a related field — or equivalent experience.

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Preferred Qualifications

• Coursework or internship experience related to utility‑scale solar or renewable energy construction.
• Familiarity with construction contract terminology (change orders, submittals, RFIs).
• Experience with projects using union and/or non‑union labor.

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Compensation & Employment Type

• Estimated pay: $57,144 per year (estimated).
• Employment type: Contract (with potential for full‑time assignment depending on client need).

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What You’ll Gain

• Hands‑on development in project controls and construction administration for utility‑scale solar (and where applicable, BESS) projects.
• Exposure to cross‑functional project teams and client reporting.
• A clear development pathway toward Project Manager responsibilities.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.