Assistant Project Manager - Project Services
The Assistant Project Manager at Confidential Client supports project services by managing administrative tasks such as Procore setup, procurement tracking, and documentation control for large industrial and commercial mechanical projects. This role involves coordinating project schedules, managing change orders, and assisting in project closeout activities to ensure smooth project execution and compliance. The position requires strong organizational, communication, and analytical skills to support project teams in a fast-paced construction environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Mechanical, Plumbing & HVAC Construction.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
Confidential Client is seeking an Assistant Project Manager – Project Services to support project setup, coordination, and closeout for large mechanical, plumbing, and HVAC construction projects. This role supports Project Services leadership by maintaining trackers, managing documentation, and coordinating with internal teams and subcontractors.
- Provide administrative support for Procore setup and assist with Project Services systems, trackers, and dashboards
- Compile and distribute meeting notes, deliverable lists, and action items from preconstruction and handoff meetings
- Support subcontractor/vendor outreach and help track procurement priorities and long-lead items
- Prepare kickoff summaries, risk logs, and early project documentation
- Update and maintain Project Services trackers (budget, procurement, submittals, RFIs, schedules, BIM/VDC milestones)
- Prepare agendas and materials for weekly internal Project Services meetings; track action items
- Assist with change management: log Potential Change Orders (PCOs), assemble backup documentation, and monitor responses from general contractors
- Monitor submittal and procurement logs; flag outstanding items and escalate as needed
- Coordinate with Scheduling and VDC teams to update milestones and identify impacts to execution
- Maintain document uploads and GC-facing communications
- Draft regular reports and summaries (weekly updates, monthly reviews) for review by the PM – Project Services
- Help assemble closeout documentation, including O&Ms, as-builts, warranties, and compliance records
- Track closure of RFIs, submittals, and procurement items; support reconciliation of final costs with Cost Controls
- Support warranty tracking and follow up on client/vendor issues
- Organize project documentation archives for historical reference
- Additional responsibilities may be assigned as needed
What We’re Looking For
This is an early-career role designed for candidates with 1–3 years of project coordination or construction experience, internships, or relevant coursework who want to grow into project controls and project management.
- Bachelor’s degree in construction management, engineering, or related field preferred
- 1–3 years of experience in project coordination, project controls, or construction management; internship/entry-level experience strongly preferred
- Proficiency in MS Office (Excel, Word, PowerPoint)
- Familiarity with project management software such as Procore, Primavera P6, or similar is a plus
- Understanding of construction processes, cost coding, and scheduling concepts
- Highly organized, detail-oriented, and dependable with strong follow-through
- Strong written and verbal communication skills
- Ability to manage multiple tasks, prioritize, and meet deadlines
- Collaborative team player with willingness to learn from senior team members
- Analytical thinker with problem-solving aptitude
Position Details
- Location: Highland Park, TX (on-site / local travel as required)
- Employment type: Contract
- Estimated annual compensation: $92,663 (estimated)
- Industry: Mechanical, Plumbing & HVAC Construction
Why Join
- Work on large industrial and commercial projects (manufacturing facilities, distribution centers, warehouses, data centers, and other commercial builds)
- Gain hands-on experience with project controls, Procore, procurement tracking, and project closeout processes
- Mentorship opportunities with experienced Project Services and PM teams to develop toward PM or Project Controls roles
Equal Employment Opportunity
Confidential Client is an Equal Opportunity Employer. We prohibit discrimination or harassment of any kind and consider applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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