Assistant Project Manager - Project Services
The Assistant Project Manager supports project services in industrial and commercial mechanical construction by managing project documentation, procurement tracking, and coordination of project controls. This role involves administrative support for project management systems, communication with subcontractors, and assisting in change management and closeout processes to ensure efficient project execution and compliance.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Mechanical & HVAC Construction (Industrial & Commercial).
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Overview
Confidential Client is a leader in industrial and large commercial mechanical, plumbing, and HVAC construction projects, working in environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses and other large commercial facilities. The Assistant Project Manager — Project Services supports the Project Services team by maintaining project trackers, coordinating documentation and communications, and helping ensure timely procurement, submittal, and closeout activities across projects in Plano, TX.
What You’ll Do
- Provide administrative support for Procore setup and assist with Project Services systems, trackers, and dashboards.
- Compile and distribute meeting notes, deliverable lists, and action items from preconstruction and handoff meetings.
- Support subcontractor/vendor outreach and track procurement priorities and long‑lead items.
- Help prepare kickoff summaries, risk logs, and early project documentation.
- Update and maintain Project Services trackers (budget, procurement, submittals, RFIs, schedules, BIM/VDC milestones).
- Prepare agendas, update logs, and track action items for weekly internal Project Services meetings.
- Assist with change management: log Potential Change Orders (PCOs), assemble backup documentation, and monitor GC responses.
- Monitor submittal and procurement logs to flag outstanding items and support timely escalation.
- Coordinate with Scheduling and VDC teams to update milestones and identify execution impacts.
- Draft routine reports and summaries (weekly updates, monthly reviews) for PM review.
- Help assemble closeout documentation (O&Ms, as‑builts, warranties, compliance records) and track closure of RFIs and procurement items.
- Assist in reconciling final costs with Cost Controls and support warranty tracking and issue resolution.
- Organize project documentation archives for historical reference.
- Perform additional related duties as assigned.
What We’re Looking For
- Bachelor’s degree in construction management, engineering, or a related field preferred.
- 1–3 years of experience in project coordination, project controls, or construction management; internships or entry‑level construction/engineering experience strongly preferred.
- Proficiency with MS Office Suite (Excel, Word, PowerPoint).
- Familiarity with Procore, Primavera P6, or similar project management tools is a plus.
- Understanding of construction processes, cost coding, and scheduling concepts.
- Highly organized, detail‑oriented, and able to follow through on tasks.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks, prioritize, and meet deadlines.
- Collaborative team player with a willingness to learn from senior team members.
- Analytical thinker with problem‑solving aptitude.
Preferred Skills & Tools
- Procore (setup and administration)
- Primavera P6 or similar scheduling tools
- BIM/VDC coordination fundamentals
- MS Excel (tracking, basic formulas, tables)
- Project documentation and closeout workflows
Compensation & Location
- Location: Plano, TX (on‑site or hybrid per project needs; confirm with the hiring manager).
- Estimated salary: $82,788 per year (estimated). Actual compensation may vary based on experience and internal equity.
- Employment type: Full‑time (confirm status during interview).
Working Conditions & Candidate Accommodations
This role supports construction project teams and may require occasional site visits and collaboration across teams. Confidential Client and Careertakes are committed to providing reasonable accommodations for candidates with disabilities during the application and interview process. If you require an accommodation, please notify us during the process so we can work with you.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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