Assistant Project Manager - Project Services
The Assistant Project Manager at Confidential Client supports project services by managing administrative tasks such as Procore setup, procurement tracking, and documentation control for large industrial and commercial mechanical projects. This role involves coordinating project communications, assisting with change management, and supporting scheduling and cost reconciliation to ensure smooth project execution in complex construction environments.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Mechanical & HVAC Construction (industrial & large commercial mechanical, plumbing, and HVAC projects).
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Role Overview
Confidential Client is hiring an Assistant Project Manager — Project Services in Dallas, TX. This is an entry-level to early-career role (1–3 years experience preferred) supporting project services for industrial and large commercial mechanical, plumbing, and HVAC construction projects. You will support project setup in Procore and other systems, track procurement and submittals, support meeting coordination, and help prepare project documentation from kickoff through closeout.
- Estimated salary: $85,545 per year (estimated)
- Location: Dallas, TX
- Employment type: Full-time
What You’ll Do
- Provide administrative support for Procore setup and assist with Project Services systems, trackers, and dashboards.
- Compile and distribute meeting notes, deliverable lists, and action items from preconstruction and handoff meetings.
- Support subcontractor/vendor outreach and track procurement priorities and long‑lead items.
- Prepare kickoff summaries, risk logs, and early project documentation.
- Update and maintain Project Services trackers (budget, procurement, submittals, RFIs, schedules, BIM/VDC milestones).
- Support weekly internal Project Services meetings by preparing agendas, updating logs, and tracking action items.
- Assist with change management by logging Potential Change Orders (PCOs), assembling backup documentation, and monitoring general contractor responses.
- Monitor submittal and procurement logs to flag outstanding items and support timely escalation.
- Coordinate with Scheduling and VDC teams to update milestones and identify impacts to execution.
- Manage document uploads and GC-facing communications.
- Prepare draft reports and summaries (weekly updates, monthly reviews) for review by the PM – Project Services.
- Help assemble closeout documentation (O&Ms, as‑builts, warranties, compliance records) and track closure of RFIs, submittals, and procurement items.
- Assist in reconciling final costs with Cost Controls and support warranty tracking, client/vendor issue logging, and resolution follow-up.
- Organize project documentation archives for historical reference.
- Other responsibilities may be assigned as needed.
Qualifications
- Bachelor’s degree in construction management, engineering, or a related field preferred.
- 1–3 years of experience in project coordination, project controls, or construction management; internship or entry-level construction/engineering experience strongly preferred.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Familiarity with project management software such as Procore, Primavera P6, or similar tools is a plus.
- Understanding of construction processes, cost coding, and scheduling concepts.
- Highly organized, detail-oriented, with strong follow-through.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks, prioritize, and meet deadlines.
- Collaborative team player with a willingness to learn from senior team members.
- Analytical thinker with problem-solving aptitude.
About Our Client
Confidential Client specializes in self‑performing mechanical and HVAC construction for industrial and large commercial projects such as manufacturing facilities, automotive plants, chemical facilities, distribution centers, warehouses, and data centers. The Project Services function supports high‑quality execution through strong project controls, procurement coordination, and documentation management.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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