Assistant - Administrative – Ny State Campus, NY
The Assistant - Administrative supports senior executives and the Linear & Streaming Operations team at Confidential Client by managing complex calendars, coordinating travel, and handling communications. This role involves organizing meetings and events, maintaining administrative operations, assisting with special projects, and facilitating onboarding, contributing to efficient team and executive functioning within a dynamic media and streaming environment.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Media & Entertainment.
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
What You’ll Do
This is an entry-level assistant role supporting senior leaders on the Linear & Streaming Operations team for a confidential client in the Media & Entertainment industry. You’ll provide high-touch administrative and operational support to executives and the broader team.
- Support EVP, Linear & Streaming Products and SVP, Programming Strategy & Acquisitions with daily administrative needs
- Manage complex calendars, coordinate meetings across multiple time zones, and prioritize scheduling conflicts
- Coordinate domestic and international travel — flights, hotels, ground transportation, and detailed itineraries
- Prepare and reconcile expense reports in accordance with company policy
- Manage incoming communications and facilitate timely responses and follow-up
- Prepare meeting materials, agendas, presentations, and capture meeting notes and action items
- Assist with planning team events, offsites, and cross-functional working sessions
- Maintain shared files, format and proof documents, and manage basic vendor paperwork and purchase orders
- Coordinate onboarding logistics for new hires (workspace, access, and orientation support)
- Support ad-hoc projects, research, and content-tracking tasks for the acquisitions team
- Identify process improvements to increase team efficiency; support VPs’ schedules as needed
What We’re Looking For
Required
- Bachelor’s degree or equivalent experience
- 0–2 years of relevant administrative experience (entry-level candidates encouraged)
- Strong proficiency with Microsoft 365 — Outlook, Teams, Word, PowerPoint, Excel
- Outstanding organizational skills, attention to detail, and time management
- Discretion handling confidential information
- Strong interpersonal, written and verbal communication skills
- Self-starter who can manage multiple assignments under tight deadlines with composure
Preferred
- Experience supporting senior executives or leadership teams
- Experience in media, entertainment, streaming, or related industries
- Familiarity with expense management, travel booking, and event coordination
- Experience with collaboration or project-management tools (and approved AI tools)
- Interest in growing into Programming and Content Strategy roles over time
Compensation & Benefits
- Base salary: $50,000 - $55,000 (commensurate with experience)
- Benefits package may include: Medical, Dental, Vision, Prescription Drug Coverage, 401(k), Wellness program, Life insurance, Tuition reimbursement, Paid time off, Parental leave and adoption support (subject to eligibility)
- Work model: In-office collaboration is valued; flexible work-from-home one day per week is offered
- This posting is administered by Careertakes on behalf of a confidential client
Location & Work Model
- Primary location: Ny State Campus, NY (role supports hybrid/telecommute schedule; telecommute options available)
- Applicants should be authorized to work in the U.S.
How Careertakes Helps
By applying through Careertakes you’ll gain access to a vetted, third-party recruiting experience and potential matches to other relevant roles. Careertakes supports a fair application process and forwards qualified applicants to the hiring team at the confidential client.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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