About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Accounting & Finance.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

The Administrative Support Specialist provides hands-on administrative, accounting, and sales-support tasks that keep operations running smoothly. This is an entry-level/full-time role supporting the Sales Division and Business Manager.

• Provide administrative and financial support to the Business Manager, including billing, collections, reporting, documentation, and follow-up.
• Process and review vendor invoices for accuracy, proper coding, approvals, and timely payment.
• Support collections: follow up on outstanding customer balances and maintain accurate records of collection activity.
• Maintain organized, audit-ready financial records and supporting documentation.
• Support internal sales processes: maintain customer/sales information, prepare documentation, and coordinate follow-up items.
• Prepare routine reports, spreadsheets and ad-hoc data requested by leadership or the Business Manager.
• Assist with vendor setup, documentation, and coordination.
• Provide administrative accounting backup during staff absences or high-volume periods.
• Communicate professionally with customers, vendors, and internal teams; escalate issues when needed.
• Take on additional operational and administrative responsibilities as the business needs evolve.

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Who You Are / Qualifications

This role is ideal for a recent accounting or business graduate, or an early-career professional eager to learn.

• Bachelor’s degree in Accounting, Business, Finance, or related field preferred (not required).
• 0–4 years’ experience in accounting, bookkeeping, business administration, or related operations; recent grads encouraged.
• Coursework or practical exposure to A/P, A/R, reconciliations, billing, collections, and journal entries.
• Strong attention to detail and commitment to accuracy.
• Highly organized with the ability to prioritize and meet deadlines.
• Strong written and verbal communication skills and reliable follow-through.
• Proficient in Microsoft Excel and comfortable using spreadsheets daily.
• Quick to learn new software, systems, and internal processes.
• Dependable, professional, and able to work independently or as part of a team.

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Compensation & Benefits

• Estimated pay: $44,743 per year (estimated).
• Salary may be commensurate with qualifications.
• Health, dental and vision insurance.
• Paid time off.
• 401(k) plan with employer matching contribution.

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Additional details & Legal / Accessibility

• Employment type: Full-time.
• Work location: Farmers Branch, TX (on-site; candidate should be located in the Farmers Branch area).
• This is an entry-level role with strong on-the-job training and growth potential.
• Confidential Client is an Equal Opportunity Employer and provides reasonable accommodations for applicants with disabilities. If you require assistance or accommodation during the hiring process, please contact Careertakes for support so we can coordinate with the hiring team.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.