About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Position Overview

Confidential Client is seeking an entry-level Administrative Specialist I to provide general administrative and program support within a sanitation-related function. This position supports departmental operations through records management, basic accounting (petty cash, accounts payable/receivable), coordination of meetings and projects, document preparation, and customer service. This role reports to departmental supervisors and works under general direction with some latitude for initiative.

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What You’ll Do

• Prepare, edit, and distribute correspondence, reports, forms, and departmental documents.
• Maintain and organize filing and record-keeping systems; ensure document accuracy and currency.
• Support basic accounting tasks including petty cash management, accounts payable/receivable, and routine financial record-keeping.
• Assist with contract administration, procurement activities, and budget-related tasks.
• Compile, analyze, and summarize data; run regular division reports to support performance measures.
• Coordinate and facilitate meetings, trainings, hearings, and departmental events.
• Help develop administrative procedures, training materials, and public-facing publications (brochures, forms, manuals).
• Respond to inquiries about rules, regulations, policies, and procedures; provide professional customer service.
• Provide training and day-to-day guidance to subordinate administrative staff as assigned.
• Perform other duties as assigned to support departmental goals.

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Minimum Qualifications

• Education: High school diploma or GED required.
• Experience: Three (3) years of administrative support experience involving two (2) or more of the following:
  • Accounts payable/receivable
  • Correspondence/publication preparation
  • Procurement
  • Budget analysis/preparation
  • Contract administration
  • Policy/procedure development
  • Records management and/or report writing
  • Financial management
• Equivalencies:
  • Associate degree plus one (1) year of the specified experience will meet the requirements.
  • Bachelor’s degree in business, education, or social science meets the requirements.
  • Bachelor’s degree in other fields plus one (1) year of the specified experience meets the requirements.
  • Master’s degree in business, education, or social science meets the requirement.
• Other: Must meet any role-specific background check requirements (e.g., TSA background check if applicable).

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Preferred Skills & Competencies

• Strong knowledge of office practices and administrative procedures.
• Proficient with standard office equipment and common office software (word processing, spreadsheets).
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to interpret and apply rules, policies, and procedures.
• Customer-service orientation and ability to build effective working relationships.
• Ability to coordinate, lead, and train others when needed.

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Compensation

• Hourly range: $23.68 - $26.61 per hour. The salary listed is the starting range; final offer will depend on qualifications and experience.

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Location & Employment Type

• Location: Dallas, TX
• Employment type: Full-time

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.