About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

Confidential Client is hiring an Administrative Specialist to support clinic operations in Chapel Hill, NC. This full‑time, onsite role combines administrative coordination, financial tracking, reporting, and customer service. You will be the go‑to resource for departmental administrative processes and will lead or support special projects that improve operations and patient/provider experience.

• Assist in preparing and monitoring budgets, reconciling expenditures, and investigating discrepancies.
• Produce and maintain complex reports, spreadsheets, charts and other documents on a regular schedule.
• Coordinate meetings, conferences and department events; manage travel and logistical arrangements as needed.
• Extract, compile and interpret data from databases and written sources to support operational decisions.
• Manage departmental information systems and learn scheduling or specialty systems as required.
• Compose formal correspondence and handle complex customer service and administrative inquiries.
• Provide guidance and direction to junior administrative staff; assist with screening and initial interviews for entry‑level roles.
• Investigate patient and provider complaints and prepare reports with root cause findings and recommended service recovery.

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Qualifications

• High school diploma or GED required. An Associate’s or Bachelor’s degree may reduce the required years of administrative experience.
• Minimum two (2) years of clerical or administrative experience (or as noted above with degree substitution).
• Strong Microsoft Office skills (Excel, Word, Outlook); ability to create and maintain spreadsheets and reports.
• Demonstrated customer service focus and ability to resolve issues with professionalism.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Good judgment, problem‑solving ability, and experience interpreting policies and procedures.
• Comfortable working onsite in Chapel Hill, NC and collaborating across teams.

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Preferred / Helpful Experience

• Experience with budget tracking, basic financial reconciliation or working with financial statements.
• Prior experience in a healthcare or clinic environment (helpful but not required).
• Familiarity with scheduling systems and departmental information systems.

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Role Details

• Employment type: Full Time
• Standard hours: 40 per week (Day schedule)
• Work assignment: Onsite — Chapel Hill, NC
• Exempt from overtime: No (non‑exempt)
• Hiring range: $19.12 — $27.17 per hour (hourly hiring range; final pay determined by experience and internal equity)
• Legal employer: Confidential Client

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Why Join

• Meaningful administrative role where your work directly supports patient care and clinic efficiency.
• Opportunities to develop reporting, budgeting and project coordination skills.
• Access to benefits through Confidential Client (details provided during the hiring process).

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.