About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Scientific & QA.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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Position overview

This entry-level Administrative Coordinator role supports a professional scientific association based in downtown Milwaukee, WI. The Confidential Client seeks an organized, service-oriented person to manage membership and program administration, assist staff and volunteer leaders, and provide basic technical and operations support. This is a full-time, non-exempt role (37.5 hours/week) with a minimum two days per week onsite requirement (Wednesday is an all-staff in-office day).

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What you’ll do

• Monitor the association’s info email and voicemail; respond or route inquiries professionally.
• Process membership dues, Annual Meeting registrations, and program tuition payments.
• Handle invoices and payments from vendors, website advertisers, and purchase orders.
• Serve as a liaison to assigned councils, committees, and working groups.
• Assist the Senior Program Manager with award and fellowship nominations and program applications.
• Maintain and update the membership database and contact groups.
• Provide basic technical support for the association website’s users.
• Schedule conference calls and manage the shared calendar.
• Perform other administrative duties as assigned.

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Skills & qualifications

• Outstanding interpersonal, written, and verbal communication skills.
• Strong organizational ability and comfort managing multiple tasks and competing deadlines.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams).
• Experience with a CRM or membership database is a plus.
• Customer-service orientation and professionalism when working with volunteers and members.

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Education & experience

• Bachelor’s degree preferred or equivalent professional experience.
• Prior nonprofit or association experience and familiarity with nonprofit boards are beneficial but not required.

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Location & travel

• Worksite: Downtown Milwaukee, WI (minimum two days onsite per week; Wednesday required in-office day).
• Travel: Approximately 1–2 weeks per year.

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Work environment & physical demands

• This is an office-based role with occasional evening or weekend work.
• Minimal lifting up to 50 pounds may be required.

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About the client

Confidential Client is managed by a professional association management partner and serves scientific and QA-focused membership communities. This role supports the client’s mission-driven programs, member services, and volunteer leaders.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.