Administrative Coordinator
The Administrative Coordinator at Confidential Client is a part-time role responsible for supporting administrative, development, and accounting functions within a Christian ministry context. Key duties include managing donor communications and database accuracy, coordinating volunteers and events, processing payments, and maintaining office operations. This position requires strong organizational skills, proficiency with Salesforce and Microsoft Office, and a commitment to the organization's faith-based mission.
About Careertakes
👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Christian service ministry (religious nonprofit).
Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.
Position Overview
Confidential Client is hiring a part-time Administrative Coordinator to support area teams, donor & development activities, event administration, and general office operations. This role is based in Saint Louis, MO and works up to 24 hours per week.
Responsibilities
- Support the Area Team model by executing assigned tasks to recruit, select, and equip Area Teams
- Greet and receive guests; answer and direct phone calls and messages
- Create, update, and distribute ministry materials and participant resources
- Order and manage office/product inventory; process printing and marketing requests
- Gather data, run standard reports, and assist with statistical analysis
- Train, schedule, and supervise volunteers for administrative support
- Ensure Salesforce accuracy for volunteer and constituent records
- Provide event administrative support: registration, name tags, materials, and follow-up
Development & Donor Support
- Enter donor updates (notes, contact changes, actions) into Salesforce daily
- Maintain database accuracy and document constituent touchpoints
- Run reports and generate mailing lists for development activities
- Follow the New Donor welcome process and coordinate timely mailing of thank-you notes and welcome packets
- Prepare and send constituent communications (birthday, prayer, sympathy, recurring donor acknowledgements)
- Coordinate lapsed-donor outreach with volunteers and support email promotions with Marketing
- Assist with donor cultivation projects and reporting
Accounting & Office Finance
- Follow Confidential Client accounting policies and maintain proficiency in accounting tools (Certify, MineralTree, Sage Intacct or equivalents)
- Assist with event payment processing and weekly deposits (immediately if ≥ $1,000)
- Process office expense payments and support financial recordkeeping
Additional Duties
- Periodically travel locally for ministry business (post office, bank, storage)
- Work occasional evenings or weekends for events or workshops
- Travel overnight as needed for retreats or conferences
- Perform other duties and projects as assigned to support departmental and organizational needs
Qualifications
- Vibrant personal relationship with Jesus Christ and agreement with the organization’s statement of faith (this role supports a religious ministry)
- Desire to serve in a Christian service ministry environment
- Bachelor’s degree or equivalent experience
- Salesforce or similar CRM/database experience required
- Strong organization, time management, and attention to detail
- Valid driver’s license and ability to travel locally as needed
- Self-starter, team player, and strong interpersonal skills
- Previous administrative experience preferred
- Competent computer skills, including Windows, Microsoft Excel, Word, Outlook, and web-based tools
Physical Requirements
This is primarily sedentary office work: extended sitting, computer use, occasional standing/walking/bending, and occasional lifting up to 20 lbs. Reasonable accommodations will be made where appropriate.
Compensation & Schedule
- Part-time: up to 24 hours per week
- Pay: $21.00–$23.00 per hour (hourly range provided)
Workplace Expectations (Ministry Engagement)
Confidential Client operates as a Christ-centered ministry. All staff are expected to support the organization’s religious mission and values through workplace conduct, participation in prayer/worship as appropriate, and alignment with the organization’s statement of faith.
Equal Opportunity & Hiring Transparency
Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.
If you have questions about how your data is used, please contact us directly.
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