About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This is a part-time Administrative Coordinator role (up to 24 hours/week) supporting a faith-based nonprofit. You will provide day-to-day office operations, donor database support, event administration, and accounting assist to ensure smooth ministry and development operations.

• Support area teams by managing assigned administrative tasks that enable recruitment, equipping, and coordination
• Greet visitors, answer and route incoming calls, and manage message flow
• Create, update, and distribute ministry materials and participant resources
• Order and manage office/product inventory; process print and graphics requests
• Prepare standard reports, gather data, and support basic statistical tracking
• Coordinate mailing projects including holiday and donor thank-you mailings
• Enter and maintain donor and volunteer records in Salesforce (daily data entry and accuracy)
• Document constituent communications and run lists/reports for Development
• Manage donor acknowledgement workflows, new-donor welcome packets, and recurring-donor processes
• Train, schedule, and supervise volunteers who assist with administrative and donor-touch activities
• Provide event administrative support (registration, name tags, materials, follow-up)
• Assist with accounting tasks: process deposits, assist with event payments, and follow accounting policies and procedures
• Perform occasional in-person errands (post office, bank, storage) and travel for retreats or conferences when required
• Work occasional evenings or weekends to support events

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Qualifications

• Must agree with Confidential Client’s statement of faith and be committed to supporting the organization’s Christian ministry; this is a bona fide occupational qualification for this role
• Bachelor’s degree or equivalent related experience required
• Salesforce (or similar CRM) experience required; strong data-entry accuracy
• Proficient with Microsoft Office (Excel, Word, Outlook) and common office software
• Strong organizational skills, attention to detail, and time-management ability
• Self-starter, team-player, and strong interpersonal communication skills
• Valid driver’s license and reliable transportation
• Previous administrative experience in a nonprofit or ministry setting preferred
• Experience with basic accounting or finance software (or willingness to train) is a plus

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Compensation & Schedule

• Part-time: up to 24 hours per week
• Pay range: $21.00 – $23.00 per hour
• Occasional evenings, weekends, and overnight travel may be required for events/retreats

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Physical Requirements & Work Environment

This role is primarily sedentary office work. Typical duties require the ability to sit for extended periods, use a computer, communicate clearly in person and by phone, and occasionally stand, walk, bend, reach, or lift items up to 20 pounds. Work is performed in a professional office environment with standard lighting and noise levels.

Reasonable accommodations will be made as required to enable individuals with disabilities to perform essential functions.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.