About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Admin.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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What You’ll Do

This is a part-time Administrative Coordinator role (up to 20 hours/week) supporting a faith-based nonprofit. You will provide day-to-day administrative, development, and event support to help the local team run efficiently and serve constituents well.

• General office administration and front-desk support
• Greet visitors, answer/direct incoming phone calls, and handle messages
• Create, update, and distribute ministry and donor materials
• Order and manage office and program supplies; maintain inventory
• Process printing and marketing requests using internal toolkits
• Gather data and produce routine reports and statistics
• Train, schedule, and supervise volunteer help for admin tasks
• Provide event administrative support (registration, name tags, materials, follow-up)
• Maintain accurate volunteer and campaign records in Salesforce

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Development & Donor Support

• Enter daily donor and constituent updates (notes, contact changes, actions) into Salesforce
• Maintain database accuracy and document touchpoints (manual entries or imports)
• Support New Donor welcome process — prepare and mail thank-you cards and welcome packets
• Prepare mailing lists, run development reports, and coordinate donor communication mailings
• Coordinate lapsed-donor outreach with volunteer support
• Work with Marketing to manage email promotions and approved designs for donor communications

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Accounting & Administrative Operations

• Follow organizational accounting policies and maintain proficiency in accounting tools (examples used: Certify, Mineral Tree, Sage Intacct)
• Assist with event payment processing and deposits; deposit/process income weekly or immediately if ≥ $1,000
• Support office expense payments and automation

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Other Responsibilities

• Periodic local driving to post office, bank, storage or other business locations for ministry needs
• Occasional evenings, weekends, or overnight travel to support events, retreats, or workshops
• Other duties as assigned to support department and organizational needs

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Qualifications

• Must possess a vibrant personal relationship with Jesus Christ and agree with the Confidential Client statement of faith (role is ministry-aligned)
• Desire to serve in a growing Christian service ministry
• Bachelor’s degree or equivalent related experience required
• Salesforce or similar constituent database experience required
• Strong organization, time-management skills, and attention to detail
• Valid driver’s license required
• Self-starter, team-player, excellent interpersonal skills
• Previous administrative experience preferred
• Proficient with Windows and Microsoft Office (Excel, Word, Outlook) and general internet skills
• Familiarity with the ministry’s mission is desirable

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Physical & Work Environment

This is primarily sedentary office work. The role requires sitting for extended periods, operating a computer and office equipment, and occasional standing, walking, bending, or reaching for files and supplies. Occasionally lifting or carrying items up to 20 pounds may be required.

Reasonable accommodations will be made to enable individuals with disabilities to perform essential job functions.

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Compensation & Schedule

• Pay: $20.00 - $22.00 per hour
• Part-time: up to 20 hours per week
• Some evenings/weekends and occasional overnight travel may be required

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Confidential Client — Faith-Based Employment Note

This position supports a religious ministry. Employment expectations include upholding and modeling the organization’s faith statements and participating in ministry-centered activities consistent with the employer’s religious beliefs.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.