About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Administration.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

---

Overview

Confidential Client is hiring an Administrative Coordinator to provide day-to-day administrative and coordination support for an engineering-focused team based in Itasca, IL. This full-time, office-based role supports professionals working on large industrial and water engineering projects. The ideal candidate is organized, proactive, and enjoys helping a busy team run smoothly.

---

Key Responsibilities

• Provide day-to-day administrative support including calendar management, meeting coordination, travel arrangements, and general office tasks.
• Prepare and format documents, presentations, and reports using Word, PowerPoint, Excel, and SharePoint.
• Assist with expense reports, invoicing, and purchasing card transactions (Concur experience a plus).
• Track basic budgets and prepare summaries or reports for internal stakeholders.
• Support internal and external communications: drafting, editing, and organizing content as needed.
• Coordinate team events, meetings, and cross-functional activities.
• Serve as a professional point of contact for visitors, phone inquiries, and internal requests.
• Manage routine office operations: supplies, printing, mail distribution, and other administrative logistics.

---

Qualifications

• 0–5 years of administrative, office, or coordination experience; entry-level applicants with strong skills encouraged to apply.
• Associate degree or bachelor’s degree preferred but not required with relevant experience.
• Strong written and verbal communication skills.
• Comfortable multitasking and prioritizing in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint).
• Experience with Concur or similar expense systems is a plus.
• Strong attention to detail, organization, and follow-through.
• Ability to work professionally with staff at all levels, including senior leadership.
• Demonstrated discretion handling sensitive and confidential information.
• Positive, team-oriented attitude and willingness to jump in where needed.

---

Other Requirements

• Regular, reliable attendance and ability to meet deadlines.
• Work productively and communicate effectively with supervisors and peers.
• Follow safety guidelines and company policies.
• Willingness to work standard office hours and occasional overtime or weekend work as needed.
• May be asked to work at different project or office locations as required.

---

What We Offer

Confidential Client provides a competitive benefits package for full-time staff, typically including medical, dental, and vision coverage options, voluntary wellness and employee assistance programs, life and disability insurance, retirement plan options (including matching where applicable), and paid time off.

---

Location & Schedule

This position is full-time and primarily office-based in Itasca, IL (60143). Candidates must be able to commute to the Itasca office and work standard business hours with occasional flexibility for events or deadlines.

---

Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.