About Careertakes

👉 Important disclosure: Careertakes is a third-party recruiting platform supporting this hiring process. If selected, you will be employed directly by our client, Industrial & Water Engineering.

Applicants for this role may also receive access to additional matched opportunities through the Careertakes platform.

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About the Role

Confidential Client is seeking an Administrative Coordinator to support a busy Engineering team based in Itasca, IL. This full-time, office-based role provides administrative, coordination, and communication support across industrial and water engineering projects. The role is ideal for organized, proactive candidates who enjoy variety and working with cross-functional teams.

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What You’ll Do

• Provide day-to-day administrative support: meeting coordination, travel assistance, and calendar management
• Prepare and format documents, presentations, and reports using Word, PowerPoint, Excel, and SharePoint
• Assist with expense reports, invoicing, and purchasing card reconciliations using Concur (or similar tools)
• Track basic project budgets and prepare simple reports and summaries for internal use
• Support internal and external communications through writing, editing, and organizing content as needed
• Coordinate team events, meetings, and cross-functional collaboration activities
• Serve as a professional point of contact for visitors, phone calls, and internal inquiries
• Maintain general office operations: supplies, printing, mail distribution, and other administrative tasks

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Qualifications

• 0–5 years of administrative, office, or coordination experience (entry-level candidates with strong skills and motivation encouraged)
• Associate or bachelor’s degree preferred but not required with relevant experience
• Proficiency in Microsoft Office: Word, Excel, PowerPoint, Outlook, and SharePoint
• Experience with Concur or other expense systems is a plus
• Strong written and verbal communication skills
• Excellent organization, attention to detail, and follow-through
• Comfortable multitasking and prioritizing in a fast-paced environment
• Ability to interact professionally with individuals at all levels, including senior leadership
• Demonstrated ability to handle sensitive and confidential information with discretion
• Positive, team-oriented mindset and willingness to assist where needed

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Location, Compensation & Benefits

• Office-based role in Itasca, IL (on-site)
• Estimated salary: $51,616 per year (estimated)
• Full-time employees are eligible for a comprehensive benefits package including medical, dental, vision, retirement plan options, paid time off, and other voluntary programs (benefits vary by employer and location)
• This position may require occasional overtime and/or work during non-standard hours to meet project needs

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Workplace Expectations & Compliance

• Regular, reliable attendance and timely completion of assigned work
• Follow oral and written instructions, safety policies, and site-specific procedures
• Ability to work in varying office or project environments as needed
• This posting is intended to comply with applicable federal, state, and local employment laws. Pay shown is an estimate where provided; final offer details will align with applicable wage and pay-transparency laws.

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Equal Opportunity & Hiring Transparency

Careertakes and our client are Equal Opportunity Employers committed to building a diverse and inclusive workforce. We prohibit discrimination or harassment of any kind. To support a fair and efficient hiring process, AI tools may be used to assist with application review or resume screening. These tools do not replace human decision-making. Final hiring decisions are made by people.

If you have questions about how your data is used, please contact us directly.